SENIOR PROGRAM COORDINATOR FOR PARTNERSHIP DCA-OPERATIONS, RESEARCH & ADVANCEMENT

Occupational Summary:

The Senior Program Coordinator for Partnerships is responsible for planning, coordinating, and administering activities pertaining to a web application for campus and community partners. The successful candidate will develop, coordinate, and create guidelines and documentation of best practices for the digital resource. This position regularly interacts across units within the Duke Office of Durham and Community Affairs (DCA), and the DCA senior team and engages with internal and external stakeholders.

This is a one-year term-limited position, with the possibility for renewal based on satisfactory performance and grant availability.

Areas of Responsibility:

Program Coordination and Management (25%)

• Plan, organize, and coordinate activities related to a partnership web application.
• Develop and maintain timelines, roadmaps, and schedules.
• Monitor and track progress to ensure milestones and deadlines are met.
• Collaborate with cross-functional teams, and campus and community partners to align program activities.
• Manage day-to-day logistics for meetings, program activities, community events, trainings, workshops, listening sessions, and other convenings.

Campus and Community Partnerships (20%)

• Develop a deep knowledge of relationships, context, priorities, and possibilities for campus and community partnerships and resources.
• Cultivate and nurture relationships with key campus partners, community partners, donors or funders, and other stakeholders.
• Manage processes of mapping internal and external sources about partners, service activities, courses, research studies, funding, and their impacts on places and populations.
• Collect, compile, and analyze data about partnerships.
• Monitor user adoption and engagement metrics of the partnership web application and resource.
   

User Support, Socialization, and Training (15%)

• Serve as a central point of contact and support to a vast user ecosystem, including community partners and neighbors; faculty, staff, students, and alumni; academic schools, departments, and administrative unit leadership.
• Provide outstanding user support through various channels, including email, chat, and phone, addressing user inquiries and issues promptly and effectively.
• Create and maintain comprehensive user support materials, FAQs, and video tutorials to assist users in navigating and utilizing the web application.
• Conduct one-on-one or group training sessions and workshops to inform users of the application's features, functionality, and best practices.
• Collaborate with internal and external stakeholders, including web developers, content creators, and designers.

Content Strategy, Web Application Maintenance, & Continuous Improvement (20%)

• Develop and execute a content strategy to ensure the web application's content aligns with campus and community-identified user needs.
• Curate content (partner profiles, programs, initiatives, events, grants, resources, workshops, collaboration ideas, research, news stories, etc.).
• Compile content for digital asset management, knowledge management, and community-identified storytelling.
• Manage the web application’s content management system, directory, learning hub, chat bot, and grants management system.
• Monitor and maintain the technical aspects of the application, including submission approvals, updates, and performance optimization.
• Address and resolve issues that arise in the day-to-day management of the web application.
• Maintain detailed documentation related to the web application, including procedures, guidelines, and manuals.
• Collaborate with campus and community partners to gather user feedback, identify opportunities for enhancements, identify pain points, and communicate feature requests to improve the web application continuously.

Staff Supervision and Training (15%)

• Supervise bi-weekly staff and non-Duke student interns, including hiring and onboarding staff and performing annual performance evaluations and goal setting.
• Direct team members’ ongoing professional development and provide daily operational oversight of team members’ progress.

Other Duties as Assigned (5%)

• Performs other tasks, duties, and responsibilities as assigned.

Minimum Required Qualifications:
 

Education/Training

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires three years of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills

Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance.

Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.

Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.

Application Documents:

• Thoughtful Cover Letter (required)
• Resume (required)
• Professional References (3) (required)

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires three years of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.