What are the responsibilities and job description for the Admissions Coordinator position at Duluth Bethel Society?
The Duluth Bethel is a spiritually grounded, private nonprofit organization offering individuals dignity, hope, and the opportunity to improve their quality of life through chemical dependency rehabilitation and community corrections services.
Duluth Bethel Society is currently hiring an Admissions Coordinator. Please see below for details.
Salary range : $18.00 hourly
Status : Non-Exempt
Purpose : To facilitate the general office activities associated with the operation of the Bethel Substance Use Disorder Programs.
Essential Functions :
- Initial Contact : Act as the primary point of contact for the Port Rehabilitation Center, warmly engaging with prospective clients and referral sources. Address inquiries through phone, email, and in-person interactions with empathy and professionalism.
- Documentation Coordination : Collect all necessary paperwork, including comprehensive assessments, civil commitment paperwork, insurance details, and consent forms, to streamline the admissions process. Regularly update bed availability.
- Funding Verification : Confirm and secure funding prior to client admission to ensure a smooth admission process.
- Data Entry and Management : Maintain accurate and confidential records in the electronic health record (EHR) system, documenting admission inquiries, decisions, and follow-ups.
- Client Intake : Accurately record clients' demographic information in the EHR and facilitate the admission process by sending timely admission emails to billing and counseling staff.
- Transportation Coordination : Organize and maintain a transportation schedule for the duty driver, providing assistance with client transports as needed.
- Collaboration with Referral Sources : Foster strong professional relationships with all referral sources and distribute weekly updates regarding current bed availability.
- Office Function Coordination : Ensure the organization and efficient coordination of general office operations to support team activities.
- Supply Management : Oversee the ordering of office supplies and hygiene products for clients, ensuring timely and appropriate procurement.
- Team Support and Collaboration : Support team members and programs with designated duties, contribute to special projects, and coordinate effectively with other departments, particularly the billing department.
- Effective Communication : Demonstrate exemplary communication skills with clients, treatment teams, referral sources, and stakeholders, fostering a collaborative environment.
- Training Coordination : Collaborate with the Drug and Alcohol Counselor Supervisor to schedule and communicate makeup training sessions for staff.
- Public Relations : Cultivate and maintain positive public relations to enhance the agency's reputation in the community.
- Agency Representation : Represent the agency at local job fairs and educational conferences, promoting our mission and services to the community.
- Additional Tasks : Perform other duties as assigned by management to support the team and organizational goals.
Other Requirements :
Benefits at the Bethel :
Full training
Free meals
Flexible scheduling
Employee Assistance Program
Earned Sick & Safe Time
Full-time employees receive health insurance, 403b retirement match, life insurance, paid holidays, paid vacation, and paid sick time.
We're a 501c3 nonprofit which makes us a qualifying employer for federal student loan forgiveness programs
EOE / AA : The Duluth Bethel is committed to equal employment opportunity and advancement toward all applicants and employees regardless of race, creed, national origin, sex (unless a bona fide occupational requirement), sexual orientation, familial status, gender identity, religion, status with regard to public assistance, membership or activity in a local human rights commission, disability, age, genetic information, or any other status protected by the law.
Salary : $18
