What are the responsibilities and job description for the Terminal Administration Coordinator position at Dunavant Sea Lane Express, LLC?
1.0 Position Summary
Responsible for handling administrative duties at the Savannah Terminal.
This is an entry level position.
2.0 Reporting
Terminal Location: 46 Mincey Blvd, Garden City, GA 31408
Reports to Savannah Terminal Manager
HR FLSA Status: Non-Exempt
Office hours: 8am – 5pm
Due to the workload requirements of this position, we will require a commitment to work after-hours.
Hourly Wage is commensurate with experience.
3.0 Essential Functions, Job Duties, and Responsibilities
- Ensures interchanges and related paperwork BOLs, PODs, ACC forms are processed timely and according to process and procedure weekly.
- Handles paperwork inquiries from contractors.
- Works directly with dispatch to ensure all paperwork is scanned and submitted.
- Quotes rates (does not negotiate).
- Receives and enters inbound orders.
- Checks releases.
- Receives and enters delivery orders.
- Assists with yard check, as necessary.
- Assist in customer service.
- Enters information into several computer programs, to include: TMW, Outlook.
- Acts as back-up for customer service
- Back-up for this position is safety administration.
- Performs all other duties or projects as assigned.
Education and Experience Requirements
High School diploma or GED. Entry Level Position
5.0 Minimum Skills, Knowledge, and Ability Requirements
- Computer skills – Proficient in Microsoft Word, Excel, and Windows.
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write simple correspondence and to effectively present information to customers, clients, and other employees of the organization.
- Ability to add and subtract two-digit numbers and to multiply and divide with 10’s and 100’s.
- Ability to perform these operations using units of American money and weight measurement, volume, and distance.
- Ability to comprehend 24-hour clock system.
- Ability to collate time/distance scheduling for 24/7 operation.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
6.0 Work Conditions, Physical and/or Mental Requirements
- Sedentary physical activity requiring reaching, lifting, finger dexterity, grasping, feeling, repetitive motions, talking, and hearing.
- Visual requirement is for close vision, distance vision, peripheral vision, and ability to adjust focus.
- 90% or more time is spent looking directly at a computer.
- Employee is frequently required to stand, walk (or otherwise be mobile).
- Employee is frequently required to lift and carry a minimum of 10 pounds.
- Ability to deal with stressful situations as they arise.
Duties are primarily performed in an office environment. Minimal physical effort is required. Lifting and carrying requirements of up to 15 pounds. Occasional or frequent ability to move boxes from one location to another.
These physical and/or mental requirements are not exhaustive, and additional job-related requirements may be added by the Company on an as-needed basis. Reasonable accommodations, where required by law, will be made to enable individuals with disabilities to perform the essential functions of this position.
