What are the responsibilities and job description for the Paralegal position at Dunlap Law PLC?

Dunlap Law is not your typical law firm. At Dunlap Law, we foster a culture deeply rooted in empowerment, education, and empathy and centered on collaboration, integrity, and respect. As a women-owned and women-led firm, we prioritize creating an inclusive and supportive environment where every team member thrives. We also lean in on technology with a robust IT infrastructure, including ethically-appropriate AI tools. We have an immediate opening for another paralegal.

The Paralegal Role at Dunlap Law

This full-time, fully remote position reports directly to attorneys and works collaboratively with Dunlap Law’s other paralegal and administrative team. Responsibilities include business / corporate law and back-office administrative paralegal work, while providing backup paralegal support as needed in the areas of litigation and estate planning. This position is best for someone who wants to master and spearhead essential repeatable processes. However, the best candidate embraces continual growth and opportunity because that’s our firm’s culture. If you are a dynamic, driven, and curious person then opportunities will abound for you to leverage your understanding of what our business clients need and how best to deliver it.

Why Work at Dunlap Law?

The culture we have co-created at Dunlap law is priceless. Our essential qualities include the following :

High EQ : We are kind and generous of spirit. Empathetic and patient with everyone. We are honest, direct, and forthright communicators.

Open-minded & Humble : We freely share knowledge and support one another. We are teachable and open to disagreement. We value each other and our different perspectives.

Principled : We are guided by clear vision. With high integrity, we own outcomes and mistakes. We decide from principle, not emotion.

Driven : We are intrinsically driven to create desired results and refuse to settle for less. Challenges are growth opportunities.

Tenacious : We set and achieve goals.

Resilient : We learn from our mistakes. We respectfully disagree to reach the truth. We are a little better every day.

Compensation

Begins at $27 per hour depending on qualification and experience; paid as salary.

Health, dental, vision insurance

401k with match

PTO for all federal holidays and more

ESSENTIAL DUTIES HIGHLIGHTS

Corporate / business paralegal tasks :

Registered agent services, including preparing and filing annual SCC reports, paying annual SCC fees, receiving and forwarding process, and auditing and / or maintaining electronic Minute Books.
Reviewing client applications for SWaM, VDACS, and IRS Form 1023.
Drafting, proofreading, and / or filing documents for corporate formations, dissolutions, amendments, restatements, reinstatements, resolutions, consents, and fictitious names.

Attorney Support or Administrative duties :

Drafting scopes of work for clients or prospective clients

Engaging directly with clients, pursuant to attorney direction

Preparing, sending, and tracking mail via USPS and FedEx

Receiving and processing mail

Coordinating couriers and process servers

Notarizing documents

Sending documents for eSignature

Handling incoming calls, emails, and client intakes when our Practice Manager is out

Attending and facilitating events as needed, such as networking events, luncheons workshops, and firm outings

Running ad hoc errands

Litigation paralegal tasks :

Communicating with courts, including scheduling hearings and trial dates and inquiring about procedures, orders and motions, and escrow releases

Submitting correspondence to courts, opposing parties and counsel via mail, email, and fax

Assisting attorneys with monitoring and meeting court deadlines

Scanning, sorting, organizing, and compiling documents

Estate planning paralegal tasks :

Working with clients to obtain information necessary to complete their estate planning

Ordering and filing deeds with Virginia localities

Drafting and proofreading estate planning documents

Scheduling and witnessing estate signings

Preparing and providing clients with estate planning binders and digital copies of executed estate documents

CRITICAL KNOWLEDGE, SKILLS, AND ABILITIES :

Exceptional interpersonal and EQ skills which positively benefit interaction with internal teams, clients, and vendors

Comfortable with and able to quickly learn new technologies

Good comprehension and communication skills, with the ability to listen to and understand information and ideas presented verbally and / or in writing

Excellent English language drafting and proofreading skills

Open to and receptive to other’s information, ideas, and feelings; willing to ask questions and to consider the perspectives of others

Willing to learn new skills or tasks or new ways to accomplish goals in response to changing work environments or client needs

Self-sufficient and self-motivated, with a dedication to learning, problem solving, keeping up to date technically, and applying new knowledge to your job

Ability to maintain concentration, productivity, and meet deadlines in a remote work environment

Willingness and ability to report to, be trained by, take direction and receive feedback from attorneys and / or a paralegal supervisor

REQUIRED CREDENTIALS :

One of the following : (i) a paralegal certificate from an ABA-approved program; (ii) on-the-job training; or (iii) an associate degree and a paralegal certificate from an ABA-approved program

Familiarity with the Virginia State Corporation Commission’s database and knowledge with SCC-related tasks

Computer skills with working knowledge of Microsoft Office apps (e.g. Word, Excel, Outlook) and Adobe Acrobat Pro

Virginia notary commission or willingness to obtain one upon hire

No less than two years of work experience as a full-time paralegal with a demonstrated history of accomplishing the Essential Duties noted above

Residency in the metro Richmond geographic area, a valid Virginia driver’s license, and a reliable vehicle to run occasional errands and attend in-person meetings

A keen eye for detail and accuracy

GREAT-TO-HAVE CREDENTIALS :

Advanced or ongoing education in paralegal studies, communications, marketing, business, or a related field

3 years of paralegal experience with a demonstrated history of accomplishing the Essential Duties noted above

Experience in real estate closing transactions (commercial preferred), including independent management of closing and title agency documents

Working knowledge of and experience with Microsoft Teams platform, Clio Manage, Egnyte, Simplifile, and eSignature softwares

Demonstrated experience thriving in a remote work environment

Diversity is very important to us. Research shows that historically marginalized people are less likely to apply for positions if they don’t “check every box.” If you meet our “MUST HAVE” credentials, then please apply even if you don’t check every box. You might not have everything we are looking for, but your unique spark might be exactly what we need. At Dunlap Law we celebrate differences and are committed to creating a firm where everyone can thrive regardless of whether you are a client, an attorney, or a staff member. We are proud to be an equal opportunity employer and workplace. We hope you will bring your whole fabulous, authentic self to work.

We look forward to talking soon!

If you’d like to apply, please upload a cover letter and resume to

Salary : $27

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