Part-Time Deputy Clerk

Join Our Team at Dunn County

At Dunn County, we're more than just a local government – we're a community of dedicated professionals united by our core values and committed to serving our residents. Our culture is built on five fundamental principles that guide everything we do:

Our Core Values in Action

• Dedication - We demonstrate unwavering commitment to those we serve, ensuring that every decision and action is focused on enhancing the quality of life for Dunn County residents.
• Professionalism - Excellence is our standard. We maintain the highest levels of competence while fostering an environment of courtesy and respect in all our interactions and responsibilities.
• Ethics - Integrity is non-negotiable. We pride ourselves on consistently acting with honesty and transparency, building trust through ethical decision-making in every aspect of our public service.
• Betterment - Innovation drives us forward. We're committed to continuous improvement, constantly seeking ways to enhance our services and the value we deliver to our community.
• Collaboration - Together we achieve more. We foster an inclusive environment where diverse perspectives are valued, and teamwork is essential to achieving our shared goals.

Job Summary

Primary Responsibilities

The following duties are primarily performed and which are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position. Other duties may be required and assigned.

• Utilizes the Wisconsin Court System database to create, manage and monitor Court case/records from initial filing through disposition, retention and/or destruction; Researches and applies state statutes, Supreme Court Rules, ordinances, local rules and other applicable regulations specific to each case/record type during each stage of its progression through the court system which includes, but is not limited to: determining filing, notice and scheduling deadlines; venue, filing and notice requirements; confidentiality; parties’ access to a case.
• Prepares, creates, reviews and distributes court orders, judgments, warrants/capias, and other documents for judges, court commissioner or staff signature. Interprets and verifies statutory authority in preparation of court orders and other court documents; enters and disposes of cases; distributes paperwork to agencies, attorneys, and individuals. Electronically files proposed orders and documents that must be prepared outside the state court database for judicial review and/or signature utilizing the Non-Party E-filing portal on the Wisconsin State Court website.
• Clerks all circuit court hearings, including conducting scheduling conferences. Creates accurate court minutes in the court file; administers oaths to witnesses; collects and marks exhibits; schedules future court dates; operates courtroom technology/equipment; professionally communicates with all parties in the courtroom.
• Schedules and reschedules cases in accordance with statutory deadlines and notice requirements pursuant to Wisconsin State Statutes, ordinances and local rules; coordinates scheduling with the District Attorney’s Office, Corporation Counsel, City Attorney, Public Defender’s Office, Child Support Agency, Dunn County Human Services, other attorneys and self-represented litigants; prepares Notices of Hearings including designated methods of appearance and distributes to parties. Schedules interpreters for all court proceedings involving non-English speaking or deaf individuals. Assists with coordinating yearly schedule for the Court Commissioner and/or mediator.
• Assigns Guardians ad Litems and adversary counsel pursuant to Wisconsin Statutes; prepares orders for payment of Guardian ad Litem/adversary counsel services.
• Prepares and distributes accountings, report forms and guidelines annually to guardians; reviews accounts and reports for accuracy and completeness when filed; follows up on overdue accounts and reports.

• Maintains inventory and orders office supplies, forms, and equipment. Enters ordered supplies into the county’s financial software system (SAP). Makes fiscally responsible decisions when placing orders to ensure purchases are within the allotted budgeted amount each year.
• Maintains jury pools and panels; issues summonses and trial dates; assembles jury panels, qualifies and excuses jurors; prepares vouchers for jury payments; communicates with attorneys, jurors, jury bailiffs and agencies regarding jury schedules; performs numerous follow-up tasks with jurors.
• Conducts public record searches and criminal background checks; facilitates access to, certifies and provides copies of court files/documents, including monthly reports for cases filed; processes and executes substitutions of judge, judicial transfers and assignments; monitors and maintains court exhibits, retention and destruction of exhibits and court files. Prepares cases for appeal to the Court of Appeals and the State Supreme Court, including compilation of the electronic court record and notification to attorneys prior to submission of the file to a higher court.
• Assists self-represented litigants through provision of guidelines, available resource information handouts, direction to on-line resources; re-directs individuals to other county, city, state and federal departments as appropriate; addresses language barriers and utilizes resources to effectively communicate with non-English speakers. Reviews documents presented for filing with the individual filer for completeness. Answers and screens incoming telephone calls, responds to court e-mail, timely processes incoming and outgoing mail and faxes.
• Receives payments for fines, fees, costs and forfeitures; processes down payments and final payments in Sheriff’s Sales; determines and collects applicable filing fees for initial case filings and subsequent motions, record searches, copy fees and certification fees dependent on case type. Creates financial assessments and payment plans within the court cases; interviews individuals for eligibility of payment plans; satisfies judgments; prepares drivers’ license reinstatement forms upon payment or approved application of payment plan; refers individuals to collection agency for past due debts. Completes daily deposit as requested, and securely delivers bank deposit to the appropriate financial institution.
• Deputized as Deputy Register in Probate/Probate Registrar.
• Performs other duties of a comparable level/type, as assigned.

Minimum Qualifications

Physical and Work Environment

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor or Human Resources.

PHYSICAL REQUIREMENTS

• Physical effort will typically require infrequent exertion of objects weighing up to 10-50 pounds.
• Work continuously requires speaking or hearing; frequently requires sitting, standing, walking, using hands to key, handle or feel, and reaching with hands and arms; occasionally requires stooping, kneeling, crouching, crawling, climbing or balancing and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work has minimal environmental risks.
• Work is generally in a moderately noisy location (e.g. business office, moderate traffic).

• Work is primarily in an office setting.
• Job duties may involve contact with the public that may become hostile, irate or verbally abusive.

Equal Opportunity Employer

Dunn County is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

By applying for this position, you acknowledge that you have read our job posting in its entirety and meet the basic requirements outlined above. Dunn County looks forward to reviewing your application.