Grants Administrator

We are looking for a new team member to join us as a Grants Administrator in our Finance, Accounting and Billing Department. In this role, you will be providing administrative and technical guidance and support to staff seeking outside funding for Health Department programs. You will also be responsible for management of the Health Department’s grants portfolio pre and post award and serving as the main point of contact for all grants across the agency.  This is a full-time position, Monday through Friday from 8:00 am to 4:30 pm at our Central Public Health Center in Wheaton. 

We offer a robust benefit package to include health insurance, paid leave, tuition reimbursement, student loan forgiveness and an IMRF pension. To review all of our benefits, click on the benefit tab. The position is eligible for a hybrid/remote arrangement.

• Coordinates all aspects of grant administration to ensure timely and smooth implementation of grant requirements pre- and post-award.

• Coordinates the application process; monitors progress across fiscal, compliance, programmatic deliverables, communications, and operational aspects of grants.

• Serves as lead point of contact for all agency grants.

• Establishes and assigns agency roles and responsibilities in funder or agency web portals.

• Coordinates the development of cost-benefit analyses with the program manager, finance and accounting staff for new or recurring grants as needed.

• Coordinates application processing, report preparation and filing, audits, program reviews and contract close-outs to assure all requirements are met.

• Develops and implements internal audits to assure compliance and tests internal controls for both grant contracts and other agency operations.

• Serves as agency expert on compliance and interpretation of all applicable regulations, policies and procedures related to grants.

• Develops standing operating procedures and internal policies related to federal, state or other regulations.

• Develops and provides training appropriate for staff assigned to manage grant funded programs.

• Contributes to research, analysis and application efforts for new grant funding opportunities.

• Develops and maintains internal central repository for all grant documents.

• Monitors grant deliverables and facilitates review meetings as needed.

• Monitors sub-grantee contracts for compliance; develops and presents reports.

• Develops and maintains effective working relationships with funders, partner organizations, auditors, and staff; maintains working knowledge of organizational priorities.

• Convenes and facilitates meetings with key stakeholders.

• Contributes to planning related to retention of funding sources.

• Participates in emergency response activities as assigned.

• Maintains required training, licensure and/or certification.

• Maintains confidentiality of privileged information and adheres to patient privacy laws.

• Demonstrates sensitivity and understanding of other ethnic groups and cultures.

• Adheres to department guidelines for attendance and punctuality.  

• Considerable knowledge of grant proposal development and administration practices including those typically maintained by federal, state and local funders.

• Considerable knowledge of federal and state regulations regarding fiscal management of funds.

• Considerable knowledge of project management practices.

• Considerable knowledge of data analysis; and good knowledge of budget and audit procedures. 

• Considerable skill in effectively utilizing computer software and systems to complete duties.

• Considerable skill in analyzing data from multiple systems to assure integrity of financial reporting.

• Working skill in drafting clear and concise procedures.

• Working skill in written and verbal communication.

• Working skill in developing and maintaining positive and professional relationships with internal and external customers.

Completion of a bachelor’s degree in public administration, business administration, planning, accounting, or a related field, and five years of experience; or an equivalent combination of training and experience.  

Considerable knowledge of grant proposal development and administration practices including those typically maintained by federal, state, and local funders; considerable knowledge of federal and state regulations regarding fiscal management of funds; considerable knowledge of project management practices; considerable knowledge of Excel and data analysis; and good knowledge of budget and audit procedures.

Considerable skill in effectively utilizing computer software and systems to complete duties; considerable skill in analyzing data from multiple systems to assure the integrity of financial reporting; working skill in drafting clear and concise procedures; working skill in written and verbal communication; working skill in developing and maintaining positive and professional relationships with internal and external customers.

Salary : $51,825