What are the responsibilities and job description for the Academic Operations Coordinator – Nursing position at Duquesne University?
Major areas of work include,but are not limited to operations support, program evaluation, data management, program, professional reports, and written/oral communication. Supports and coordinates a database for strong academic program outcome analysis, including collection, analysis, storage, and dissemination of outcomes.Participates in activities from the Office for Academic Affairs that fosters strong academic programs and efficient administrative processes among administration, faculty, staff, students, employers, and community partners. Reports directly to the Director of Operations.
DUTIES AND RESPONSIBILITIES:
(This list is neither absolute nor restrictive, but indicates approximate duties and responsibilities which may be redefined pursuant to operational needs.)
Advance the development and maintenance of School of Nursing databases related to course projections, student attrition and retention, state board of nursing requirements and evaluation for the Office of Academic Affairs
Work with the Director of Academic Operations to monitor new student headcount and designated track/program, and communicate information to the Associate Dean for Academic Affairs and Associate Dean for Student and Alumni Affairs
Manage onboard processes for new students admitted into School of Nursing online programs
Maintain ongoing communication with Academic Advisors about newly admitted graduate students
Initiate email communication to newly admitted students containing their academic program plan and expectations about the virtual orientation
Collaborate with Graduate Academic Advisors to maintain and update student program plans
Manage data collection activities related to assessments scheduled at regular intervals: Enrollment process, SPOT/CTEQ Survey management course evaluations, student exit surveys, alumni surveys, employer surveys, national and state required surveys, pass rates, rankings, graduate student graduate employment & student retention rates.
Perform follow-up on evaluation activities to ensure appropriate changes are made as a result of the evaluation data.
Comply with national accreditation standards and state regulatory bodies (i.e., CCNE, PA State Board of Nursing, etc.) in collecting, analyzing, compiling, and disseminating program valuation processes.
Support the administration of exams in the School of Nursing as needed.
Databases:
Maintains database on student projections, attrition/retention, evaluation, accreditation, etc.
Create new databases and maintain/update existing databases related to academic affairs
Generate reports related to database work as requested
Gain expertise in various software programs utilized by the school of nursing and university to collect data and disseminate reports (i.e., SLATE, CANVAS, BASECAMP, BANNER, WATERMARK, Sedona, Project Concert, Basecamp,etc.)
Manages tableau database management
Maintains updated records of State Board Requirements for compliance with SARA and Title IV
Professional Reports:
Coordinates and generates professional reports related to academic affairs, including, university assessment reports, accreditation reports, etc.
Communication:
Disseminates information both orally and in writing to all stakeholders involved(i.e., administrators, staff, faculty,students, university personnel, community, etc.) in a professional and timely manner
Interfaces in a professional, timely, and effective manner with stakeholders and university personnel
Demonstrates initiative in seeking innovative approaches to strengthen processes and outcomes
Perform related duties and responsibilities, as assigned.
REQUIREMENTS:
Minimum qualifications:
Bachelor’s degree from an accredited institution with course work in program evaluation or statistics and 2-5 years of progressively responsible positions and data management experience.
Preferred qualifications:
Master's degree from an accredited institution and prior experience working in higher education administration is preferred
Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Strong computer skills, including knowledge of the entire MS Office Suite specializing in data management/spreadsheets (Excel), survey software, and professional presentations (PowerPoint)
Ability to work independently on complex and confidential issues related to the day-to-day operations of a department
Strong leadership, organizational, supervisory, and communication skills
Ability to respond to unexpected situations and demands using effective problem-solving skills
Professional behaviors in coordinating
Effective organizational, administrative, and team-building skills required
Ability to initiate and follow through with work responsibilities in order to meet deadlines
Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
APPLICATION INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.
