What are the responsibilities and job description for the Administrative Assistant, Clinical Faculty 2 – College of Osteopathic Medicine position at Duquesne University?
Administrative Assistant, Clinical Faculty 2 – College of Osteopathic Medicine Salary: $24.73 per hour POSITION
SUMMARY: This highly skilled
paraprofessional position requires the exercise of considerable initiative,
independent judgment, high-level administrative work, and discretion to support
and facilitate the role of the Clinical Affairs Faculty and the Clinical
Affairs Department. The position
reports to the Chair of Specialty Medicine, Clinical Affairs. DUTIES
AND RESPONSIBILITIES: Provides overall administrative
support to the Chair of Specialty Medicine and the Division Chiefs under the
Department of Specialty Medicine in the College of Osteopathic Medicine (COM): Takes proactive initiative to support the daily
functioning of the Chair and Division Chiefs Manages the Chair and Division Chiefs’ appointment
calendar and coordinates with others within the COM, University, and outside
entities to meet scheduling needs Assists Chair and Division Chiefs prepare for
lectures, labs, and all things related to delivering curriculum to students Develops and maintains syllabi,
evaluations, schedules, etc. related to clinical courses using approved
software including Canvas, One45 (Acuity Insights), and other software
platforms used in the tracking and delivery of the clinical curriculum Collaborates with the Clinical Affairs
and Biomedical Affairs departments’ staff and faculty, medical education
department, medical registrar, students, and others in the COM (and at clinical
sites where applicable) to ensure timely and accurate communication regarding
student schedules, assignments, clinical curriculum, evaluations, assignments,
and grading Helps to
administer and proctor examinations including applicable NBOME COMAT
examinations according to required protocols Coordinates and disseminates a variety
of internal and external communications and records in
support of the student’s curriculum experiences Assists in travel arrangements and related events Manage multiple and competing priorities and schedules
simultaneously Assists in projects related to the Department of Specialty
Medicine: Takes responsibility for assigned projects, completing
related tasks, and identifying and implementing strategies to improve processes
and procedures related to the projects Develops and maintains standard operating procedures
(SOPs) for departmental processes and implementation of COM policies Creates and maintains accurate files related to the
departments, committees, events, and assigned projects Effectively communicates with members of the team to
ensure accurate record-keeping Facilitates timely completion of assigned tasks through
regular reminders and follow-ups ahead of deadlines Assists in the development of written and printed
materials for projects, accreditation, curriculum documents, events, etc. Helps to maintain documents related to faculty and
staff within the department Assists in the maintenance of the department’s budget Collaborates on budget oversight and record-keeping Provides regular monitoring and budget status reports Professionally represent the COM Develop meaningful relationships while maintaining
confidentiality and discretion in communications Ensure frequent and timely follow-up communications,
proactively identify needs and resolve communication gaps Participates in the College of Osteopathic Medicine
events including conferences, white coat ceremony, graduation, etc. Completes other
duties as assigned
Benefits: Generous
benefits include paid time off including holidays and vacation, retirement
match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location: College of Osteopathic Medicine
Position Status: Full-time
Hours: Varied
Position Number: 000637/30-451
FLSA Status: Non-exempt
REQUIREMENTS: Minimum qualifications: Associate’s degree in a
related field from an accredited institution Work-related experience as an administrative assistant Excellent time management and organization skills Strong technical skills including Microsoft Outlook,
Word, Excel, and PowerPoint, Telecommunications software (Ex: Zoom), Web-based
software, Adobe PDFs Ability to work independently on complex and
confidential issues Experience preparing reports Excellent communication skills Preferred qualifications: Bachelor’s degree in business administration or related field from
an accredited institution Work-related experience as an administrative
assistant in a healthcare-related or medical education field Alternately, the
successful candidate may possess any equivalent combination of experience and
training, which provides the knowledge, skills and abilities required to
perform the essential job functions. This includes, but is not limited to, the
following: Commitment to the
University’s values of diversity, equity and inclusion, and recognition of the
importance of treating each individual with dignity and respect consistent with
the University’s Mission. Demonstrated
experience with, and understanding of, the broad diversity of the University
community (students, faculty, staff and others). Ability to
establish and maintain effective working relationships with the University
Community. Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community. APPLICATION
INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values
equality of opportunity as an educational institution and as an employer. We
aspire to attract and sustain a diverse faculty and staff that reflects contemporary
society, serves our academic goals and enriches our campus community. We
particularly encourage applications from members of underrepresented groups and
support dual-career couples through our charter membership in this
region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and
its Spiritan heritage by
visiting http://www.duq.edu/about/mission-and-identity/mission-statement.
Those invited to campus for an interview may be asked about ways in which they
see their talents contributing to the continued growth of our community and
furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.
Salary : $25
