What are the responsibilities and job description for the Administrative Assistant – Temporary Staffing Pool position at Duquesne University?
Administrative Assistant – Temporary Staffing Pool Salary: Minimum of $16.00 per hour but may
vary based on experience and/or specialized needs of assigned
area POSITION SUMMARY: The Administrative Assistant assists with
department based administrative needs. This person should be dedicated to
creating a positive and welcoming environment for all students, parents, staff
and faculty who may need assistance. The length of the temporary assignment may
vary based on the assigned department’s needs (i.e. one week to several weeks
or months based on operational need). DUTIES AND
RESPONSIBILITIES: Manages the departments’ response to calls, emails, visitors and
mail. Answers letters and general correspondence; working from rough
drafts, verbal instructions or established procedures. Acts in a liaison capacity for the administrator and department. Responds to and/or refers customer needs as appropriate. Attends departmental meetings and University functions as
required. Assumes any additional duties and responsibilities that may be
assigned by the direct supervisor based on the area’s needs.
Location: Department based
Position Status: Full-time (35 hours) temporary and Part -time temporary positions
Hours: Varied
FLSA Status: Non-exempt
REQUIREMENTS: Minimum
qualifications: High School
Diploma or GED. Minimum of 1-3
years of work- related experience. Thorough working knowledge of
calendaring via Outlook, all programs of the Microsoft Office suite (including
Microsoft Word, Excel, and PowerPoint), Zoom, as well as a willingness to learn
new software systems relevant to the position. Preferred
qualifications: Associate’s
degree and/or prior experience in higher education support work is preferred. Alternately, the successful candidate may possess any equivalent combination of
experience and training, which provides the knowledge, skills and abilities
required to perform the essential job functions. This includes, but is not
limited to, the following: Ability to communicate effectively, both orally and in writing. Ability to display a
professional demeanor at all times. Ability to maintain confidentiality. Ability to use sound judgment in making independent decisions. Sensitivity to the need of each individual to be treated with dignity and
respect as it relates to diversity in general and the Mission of the University
specifically. Commitment to the
University’s values of diversity, equity and inclusion, and recognition of the
importance of treating each individual with dignity and respect consistent with
the University’s Mission. Demonstrated
experience with, and understanding of, the broad diversity of the University
community (students, faculty, staff and others). Ability to
establish and maintain effective working relationships with the University
Community. Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community. APPLICATION
INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values
equality of opportunity as an educational institution and as an employer. We
aspire to attract and sustain a diverse faculty and staff that reflects
contemporary society, serves our academic goals and enriches our campus
community. We particularly encourage applications from members of underrepresented
groups and support dual-career couples through our charter membership in this
region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and
its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement.
Those invited to campus for an interview may be asked about ways in which they
see their talents contributing to the continued growth of our community and
furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.
Salary : $16
