What are the responsibilities and job description for the Clinical Affairs Coordinator – College of Osteopathic Medicine position at Duquesne University?
Clinical Affairs Coordinator – College of Osteopathic Medicine Salary: Commensurate
with experience POSITION SUMMARY: The Duquesne University College of Osteopathic
Medicine (DUQCOM) invites applications for a medical school Clinical Affairs
Coordinator. This position requires someone who is professional, energetic, and
highly service-oriented and will be responsible for assisting the COM team in
coordinating clinical rotation education experiences for students in
collaboration with clinical partners. The primary duty of the Clinical Affairs
Coordinator is to maintain, process, and communicate information related to the
clinical curriculum. The Clinical Affairs Coordinator ensures the completion
and maintenance of clinical faculty (preceptor) and clinical site files
including agreements and faculty appointments and collaborates with regional
clinical site coordinators. The Clinical Affairs Coordinator ensures the
completion and maintenance of student rotation schedules, evaluations, and
curricular materials. The qualified applicant
must possess excellent communication, organization, multitasking, customer
service, flexibility, and teamwork skills, and be able to work in a fast-paced
environment. The position
reports to the Director of Clinical Affairs. DUTIES AND
RESPONSIBILITIES: Develops and maintains syllabi,
evaluations, schedules, etc. related to clinical course using approved software
including Canvas, One45 (AcuityInsights), and other software platforms used in
the tracking and delivery of the clinical curriculum. Collaborates with the Clinical Affairs
department staff and faculty including regional assistant deans, clinical site
coordinators, clerkship directors, preceptors, medical registrar, students, and
others in the COM to ensure timely and accurate communication regarding student
schedules, assignments, clinical curriculum, evaluation completion, and
grading. Works with clinical site coordinators to
ensure that all students have core, selective, and elective rotations secured
Ensures all necessary documentation and approvals are in place to support
student elective and selective participation to include working with the Visiting
Student Learning Opportunities (VSLO) process. Organizes and maintains updated
documentation related to clinical site partnerships including contacts,
clinical faculty (preceptor) appointments, regional coordinator, assistant
dean, and clerkship director rosters. Provides advising, training, and support to
students and clinical site coordinators regarding clinical rotation site
selection processes, scheduling, orientation, and processing. Helps to administer and proctor
examinations including applicable NBOME COMAT examinations according to
required protocols. Assists with the planning, execution,
and summary reporting of clinical site partnerships and clinical education
delivery including reports needed for quality improvement, assessment activities,
and accreditation reporting. Coordinates and disseminates a variety
of internal and external communications and records in support of the student’s
clinical educational experiences. Accurately maintains current student records
while maintaining confidentiality. Provides day-to-day support to the
Clinical Affairs Department and other departments as needed throughout the COM
as it relates to clinical education functions. Tracks, updates, and works with
responsible parties to achieve DUQCOM outcomes related to the Mission of the
COM and the University. Participates in on and off-campus
Clinical Site Development and Education as needed. Represents DUQCOM, the Department of
Clinical Affairs, and the University favorably following established core values
and expectations. Participates in and helps coordinate
on and off-campus events related to the COM including White Coat Ceremony,
Graduation, clinical site fairs, residency fairs, and other key events. Works with the Director of Clinical
Affairs to ensure tracking of worked hours and payment to clinical site faculty
and staff involved in education of DUQCOM students. Works with the Department of
Post-Graduate Affairs as needed to support continuing medical education
programming, career counseling resource development, and other needs of the
department. Serves on College and University
Committees as assigned by the Dean. Completes other
duties as assigned.
Benefits: Generous benefits include paid time off including holidays and
vacation, retirement match, and tuition remission for employee and
dependents. Details at www.duq.edu/benefits
Location: College of Osteopathic Medicine
Position Status: Full-time
Hours: Varied
Position Number: 440406/10-1057
FLSA Status: Exempt
REQUIREMENTS: Minimum qualifications: Bachelor’s degree from an accredited
institution. 1 years of customer service
experience Attention to detail. Ability to multi-task Microsoft Office Suite expertise: Word, Excel, PowerPoint, Access,
and Publisher as well as Outlook e-mail Knowledge of,
or the ability to learn internal University systems Willingness
and ability to utilize new technologies relevant to the position Preferred qualifications: 1 years of higher education-related
work experience preferred Previous work experience in a medical
school setting Experience managing clinical
placements in UME, GME, or health professional school Upholds the highest standards for regionally accredited,
competitive programs This position requires some daytime travel as well as some night
and weekend work throughout the year Alternately, the
successful candidate may possess any equivalent combination of experience and
training, which provides the knowledge, skills and abilities required to
perform the essential job functions. This includes, but is not limited to, the
following: Commitment to the University’s values of diversity, equity and inclusion, and
recognition of the importance of treating each individual with dignity and
respect consistent with the University’s Mission. Demonstrated experience with, and
understanding of, the broad diversity of the University community (students,
faculty, staff and others). Ability to
establish and maintain effective working relationships with the University
Community. Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community. APPLICATION
INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values
equality of opportunity as an educational institution and as an employer. We
aspire to attract and sustain a diverse faculty and staff that reflects
contemporary society, serves our academic goals and enriches our campus
community. We particularly encourage applications from members of
underrepresented groups and support dual-career couples through our charter
membership in this
region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and
its Spiritan heritage by
visiting http://www.duq.edu/about/mission-and-identity/mission-statement.
Those invited to campus for an interview may be asked about ways in which they
see their talents contributing to the continued growth of our community and
furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.
