Executive Administrative Assistant – Thomas R. Kline School of Law

The Executive Administrative Assistant will provide administrative support to the Kline Center for Judicial Education and its two existing positions, the Director and Jurist-In-Residence. This position assists with the coordination of continuing judicial educational programming and special events and projects, as well as the maintenance of programmatic files related to the Kline Center operations.

DUTIES AND RESPONSIBILITIES:

Supports the work of the Director and Jurist-in-Residence in planning, creating, and delivering judicial education programming, by assisting with correspondence, scheduling, material assembly.

Assists with the coordination of special projects, including, but not limited to, the hosting of the Kline Center’s Distinguished Speaker Series and other events, such as programs, dinners, cocktail receptions, book signings involving judges, lawyers, legal academics and law students.

Assists with the creation and maintenance of Kline Center programmatic files and budgetary items such as attendee and invitee lists, financial records, historical cost-data and p-card input.

Assists with the coordination of the Appellate Moot Court and Trial Advocacy Programs.

Assists with the coordination of the Kline Center Fellows program and assist with coordinating related events.

Assists with law school and departmental events, including Graduation, Orientation, Admitted Students’ Day, and alumni events among others.

Provides drop-off location for students/faculty/staff dropping off or picking up packages, exams, clothing, and other items, and maintains Lost & Found for the law school.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Bachelor’s degree from an accredited institution.

A minimum of three years’ experience prioritizing tasks and managing conflicting demands.

One year experience in an office environment.

Experience with Microsoft Office, Outlook, Zoom and Teams along with the ability to learn job specific applications and systems.

Budget management responsibility and/or handling of cash, credit card or payment information.

Strong organizational and problem-solving skills.

Strong communication skills and basic knowledge of office equipment.

Preferred qualifications:

Master’s degree/JD preferred.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Excellent customer service skills, the ability to take initiative, work independently and be part of a team.

Strong problem-solving skills and the ability to manage and address both common day-to-day issues, and unforeseen circumstances that may arise.

Experience working in higher education is helpful, but not required.

Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).

Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).

We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.