Financial Coordinator - Biology

Under the general direction of the Chair for the Departmental Biological Sciences in the School of Science & Engineering, the Financial Coordinator is responsible for managing and controlling, accounting, budgeting, auditing and other financial or related functions to ensure the fiscal integrity of the Department.

DUTIES AND RESPONSIBILITIES:

Manages the overall budget for Biological Sciences and supervises all account functions, including overhead budgets, to ensure fiscal year is closed out properly.

Prepares detailed budget reports; and processes budget transfers and journal entries.

Provides budget assistance to the faculty, staff, graduate students, postdocs, technicians, and student clubs/organizations in Biological Sciences.

Operates with a certain amount of autonomy and frequently has sole responsibility for itemized tasks; position requires taking initiative and proactivity.

Anticipates financial needs and oversees annual budget development; designs budget systems and records that are compatible with the University’s account and reporting systems.

Advises Department Chair regarding financial decisions by providing accurate information regarding the financial status of individual accounts and interpreting University financial reports.

Processes Scheduled Payroll Authorizations.

Prepares detailed budget reports on a monthly, quarterly and yearly basis; audits current procedures to monitor and improve efficiency of operations.

Manages travel and accommodation for department seminar speakers and faculty job candidates.

Serves as liaison with the SoSE, Director of Business Administration; attends University business manager meetings as Department representative.

Prepares contract requests for faculty summer salaries, summer undergraduate research students and part-time faculty appointments.

Manages summer semester budget, from initial preparation, to request submission, and subsequent tracking of expenses.

Responsible for tracking and reporting the procurement card expenses.

Oversees/checks completeness of reports of business expense, authorized pay, schedule payroll authorization, non-schedule payroll authorization.

Performs responsible public relations duties through contacts and associations with visitors, University officials, and the general public; acts in a liaison capacity.

Collates annual faculty reports and data for annual Departmental report.

Manages registrar issues relating to course and University catalog descriptions; initiates production of course schedules.

Required to be in the office during certain times of the year to handle budget deadlines, school or University events, and other duties and or responsibilities that may be assigned. Scheduling flexibility is a must.

Performs related duties and responsibilities as assigned by the Chair.

REQUIREMENTS:

Minimum qualifications:

Bachelor’s degree from an accredited institution or 3 years of related experience.

Preferred qualifications:

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential duties and responsibilities listed above.

Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).

We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.