What are the responsibilities and job description for the Materials Coordinator position at Durango Outpatient Surgery Center (10101)?
Job Summary: Orders general orthopedic, specialty orthopedic, anesthesia supplies, and office supplies. Processes all invoices for approvals to Materials Manager. Delivers supplies and equipment received to stock and patient care areas.
Job Title: Materials Coordinator
Reporting Relationship: Reports to the Materials Manager.
Essential Job Duties and Responsibilities:
- Communicates by phone or in person with business office staff, patient care staff, OR staff and physicians accessing any changes or additional need for supplies
- Orders stock and non-stock supplies
- Daily input of requisitions and purchase orders to ENVI
- Daily follow up of backorders, to include release dates, substitutions, and discontinued products.
- Maintains adequate stock levels in assigned areas. Deliver and stock items daily FIFO (first in first out) rotation
- Reviews patient charts for applicable implants and accessory charges. Follows USPI guidelines by entering implant logs into ENVI on a daily basis for accurate insurance billing.
- Receives, inspects, verifies supplies and equipment purchased by materials management
- Accurately processes all purchase orders, picking slips, and invoices with correct pricing
- Conducts late afternoon par level analysis for next day
- Coordinates returns to the vendor for credit. Obtain price quotes and other information for the using departments
- Maintains the computer inventory system in a timely and accurate manner and inputs locations, updates pricing, bin labels in ENVI
- Coordinates and trains the individual departmental staff on inventory of supplies
- Conducts inventory audits, spot audits and quarterly audits
- Prepares all inventory documents for spot and quarterly inventory audits
- Review monthly accrual log and forward to materials manager
- Meets with vendors sales representatives regarding new products or services, invoices, delivered order forms
- Works with OR Nurse Manager to help order specials for surgery
- Works with Insurance Verification team to assure that cases with implant that have an expected low reimbursement are done at a margin of profitability by coordinating with vendors, administration, and surgeons
- Use techniques to continually search for savings opportunities such as negotiation, substitutions, USPI and HPG contracts, USPI savings calls, other facility Materials Managers, and nursing care staff.
- Manages recalls by notifying staff of recall, returning product if needed, and filing paperwork.
- Order stock and non-stock supplies and maintains linen supply and stocks linen shelves
- Other duties as assigned
Required Skills:
Position Requirements:
- High school graduate or equivalent required
- Two years minimum receiving and inventory experience in a health care environment preferred.
- Strong Customer Service Background
- Strong math and counting skills required
- Type minimum of 40 wpm preferred
- Computer experience required (Microsoft Office, Outlook, Word and Excel preferred)
- Able to deal tactfully with public and other staff members
- Must possess the ability to prioritize responsibilities and handle multiple projects simultaneously
- Ability to deal with repetitive task
- Ability to lift up to 50 pounds unassisted
- Ability to stand, bend, twist, squat and lift heavy items above your head and shoulders
- Ability to work in a clean and sterile environment
