Payroll & Accounts Payable Specialist - 1st Shift - Immediate Need!

Description

POSITION SUMMARY

Perform payroll duties for private, non-profit corporation.

Reasonable Accommodation Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to help qualified individuals with disabilities perform the essential duties. For more information, contact Human Resources.

Essential Duties, Responsibilities And Expectations

• Process payroll for all staff and clients. This includes but is not limited to registering new employees, verifying hours to pay from Kronos system, printing & distributing checks & direct deposit advices updating payroll and generating and maintaining computerized payroll reports.
• Maintain up-to-date deductions for staff & clients (including health, dental, garnishments, 401(k), food, dependent care, etc.)
• Maintain up-to-date PTO balances and backup reports
• Update payroll changes submitted by Human Resources and Program Services
• Manage staff flexible spending accounts; includes reimbursing employees, keeping backup documentation and printing quarterly statements. Process HRA claims.
• Prepare A/R payments for deposit, post accounts receivable and misc. cash, generate & maintain posting reports.
• Process accounts payable invoices which includes checking for appropriate back-up documentation, general ledger coding, and keying. Process invoice payments in a timely manner to take advantage of early payment discounts and avoid late pay service charges.
• Generate and maintain A/P & fixed asset computer reports.
• Record acquisitions and disposals of fixed assets.
• Tag fixed assets when purchased.
• Log and monitor shipments against customer purchase orders.
• Verify month end invoices against contracts, purchase orders & quotes.
• Randomly audit monthly CAP billing.
• Prepare cafeteria and bus ticket income for deposit.
• File quarterly payroll reports to include 941, State and ESC.
  
  

Other Duties

• Assist as needed during year end audits
• Provide back-up assistance for receptionist and other office staff when necessary.
• Process mail, monitor postage level and replenish when needed.
• Wage verifications
• Maintain bus tickets inventory
• Distribute petty cash
• Other duties as assigned
  
  

Requirements

QUALIFICATIONS

• High school graduate with 2-3 years previous experience in payroll required
• Computer data entry experience required; data entry minimum of 6,000 key strokes on 10 key adding machine or calculator; ability to type (approximately 50 wpm)
• Good math recording, proofreading and checking skills
• Ability to operate a calculator, copy machine and other general office equipment
• Understanding of confidentiality requirements
• Understanding of legal requirements of payroll processing including, but not limited to, regulations covering individuals with disabilities, overtime requirements, exempt vs. non-exempt status and deduction (garnishment) regulations
• Ability to understand and follow verbal and written instructions independently
• Ability to use logic to solve problems
• Good organizational and oral and written communication skills; ability to work cooperatively with staff at all levels and clients
• Physical ability to carry, move or lift at least 35 lbs.; bend; climb; crouch; kneel; stoop and walk.
• Valid driver license and access to a reliable vehicle.
  
  

Skills & Abilities

Computer Skills: Microsoft Office (Word and Excel); Comprehensive knowledge in the use of spreadsheets. Prefer experience with AS400, Lotus

Other Requirements: U.S. Citizen or U.S. work qualification

Physical Requirements

Physical Demands

• Stand: O
• Sit: C
• Reach Out: N
• Climb: N
• Squat/Kneel: N
• Walk: O
• Handle: N
• Reach Above: N
• Crawl: N
• Bend: N
  
  

Lift/Carry

• 10 lbs or less: O
• 11-20 lbs: O
• 21-50 lbs: N
• 51-100 lbs: N
• Over 100 lbs: N
  
  

Push/Pull

• 10 lbs or less: N
• 11-20 lbs: N
• 21-50 lbs: N
• 51-100 lbs: N
• Over 100 lbs: N
  
  

Frequency Key: C = Constantly: More than 66% of the time, F = Frequently: 33-66% of the time, O = Occasionally: up to 33% of the time, N = N/A: Not applicable/Not likely

Other Physical Requirements: N/A

TRAINING REQUIRMENTS Training regarding individuals served and maintenance of company certifications/registrations is required. Additional training may include (but is not limited to) First Aid, CPR and Bloodborne Pathogens. See Training Requirements Form for a detailed list of training.

TRAVEL REQUIREMENT Minimum travel may be required for outside training and banking business.

WORK ENVIRONMENT Office setting in a warehouse

This job description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.