HR Specialist/Generalist , Employment

Salary : $42,389.00 - $52,986.00 Annually

Location : Durham, NC

Job Type : Full-Time Staff

Job Number : 24-25-00072

Division : Office of The President

Department : Human Resources and Talent Management

Opening Date : 02 / 07 / 2025

Closing Date : 2 / 21 / 2025 11 : 59 PM Eastern

FLSA : Non-Exempt

Description

The HR Generalist or HR Specialist for Employment is responsible for processing new hire onboarding, data entry, personnel change entry, file management, and monthly reporting. The HR Generalist or HR Specialist for Employment works closely with the Director to ensure timely communication of new hires and personnel changes with the appropriate campus partners.

Examples of Duties

• Process employee information in the Colleague information software system and ensure that accompanying documentation is on file;
• Establish and maintain employee position codes in the Colleague system, ensuring that correct budget codes are applied and used by college personnel;
• Ensure all documentation is in place for new hire files and create new hires information in the Colleague system;
• Process all personnel changes (status and pay changes) in the Colleague system as needed;
• Assist in developing, recommending, and implementing human resources-related processes, procedures, and policies;
• Communicate college policies and procedures to employees and others upon request or as necessary;
• Ensures that the Employment Eligibility Verification (Form I-9) process is performed and employment authorization is obtained for every new employee within the time mandated by the US Department of Homeland Security;
• Assist the Director with the college's annual Staff Information Report and IPEDS report submissions;
• Enter transcripts into Colleague as received; Facilitate employee credentialing and update the appropriate systems.
• Performs background checks on all new hires and re-hires for the college with the exception of the Campus Police and the Public Safety Department;
• Assist Director with the training of HR processes to college personnel;
• Maintain lists of new hires, resignations, and terminations;
• Maintain Voluntary Shared Leave reporting in Colleague;
• Must complete all mandatory work related and professional development training.
• Assist in the day-to-day activities of the Human Resources Department as necessary;
• Additional duties as assigned by the Director
• This position is considered essential when and if a is declared by the President

Minimum Qualifications

HR Specialist :

Associate's Degree in Office Management, Business Administration, Information Technology or related field with one year of office experience

HR Generalist :

Associate's Degree in Office Management, Business Administration, Information Technology with three years of human resources experience

Preference will be given to applicants with strong data entry experience, especially in a community college setting.

Supplemental Information

PHYSICAL DEMANDS :

In general, the work of the Human Resources Coordinator includes performing general office duties requiring the ability to sit and / or stand for long periods of time. Visits to other campus departments and other campus locations may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

The physical demands described as follows are representative of those that must be met by an employee to successfully perform the essential functions of this job :

Normal Working Hours :

Mondays through Fridays- 8 : 00 a.m. to 5 : 00 p.m. with one-hour for lunch for a minimum of a 40-hour work week established to allow the employee to adequately fulfill the assigned duties and responsibilities. Additional hours on evenings and / or weekends may be necessary on occasion. Summer schedules may vary to enable four-day or four and one half-day work weeks.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

To learn more details, visit our page.

What is your highest level of education?

Is your degree in Office Management, Business Administration, Information Technology, or a related field?

How many years of Office Experience do you have?

How many years of Human Resources Experience do you have?

How many years of Higher Education experience do you have?

Do you have NC Community College experience?

Required Question

Salary : $42,389 - $52,986