What are the responsibilities and job description for the Account Clerk position at Dutchess BOCES?
Anticipated Vacancy
Account Clerk – CTI
(1.0 FTE)
LOCATION(S): CTI
Distinguishing Features Of The Class
This is an entry level position responsible for the performance of routine account keeping and clerical duties. The work involves the application of standardized account keeping practices in maintaining and checking financial accounts and records. Incumbents usually work on standardized assignments in accordance with defined procedures. The class differs from that of Senior Account Clerk by virtue of performing less complex account keeping duties and the absence of supervisory responsibilities. Work is performed under the direct supervision of a higher level employee with minimum leeway allowed in the completion of work assignments. Supervision over others is not normally a function of the class.
Typical Work Activities
The following is indicative of the level and types of activities performed by incumbents in this title. It is not meant to be all inclusive and does not preclude a supervisor from assigning activities not listed which could reasonably be expected to be performed by an employee in this title.
Working knowledge of the principles, practices and procedures of account keeping; working knowledge of office terminology, procedures and equipment; working knowledge of business terminology and arithmetic, ability to maintain neat and legible records; ability to understand and effectively carry out oral and written directions; mathematical aptitude and accuracy; personal characteristics necessary to perform the duties of the position; physical condition commensurate with the demands of the position.
Minimum Qualifications
EITHER: (A) Completion of one year (30 credits are equal to one year) of college, business school, or other post high school training which included two courses in account keeping or bookkeeping;
OR: (B) Graduation from high school or possession of a high school equivalency diploma and one year of full-time work experience in the performance of account keeping and/or bookkeeping;
OR: (C) An equivalent combination of the training and experience as indicated in A. and (B) above.
Note: Your degree or college credit must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.
CIVIL SERVICE RULES AND REGULATIONS APPLY
GRADE LEVEL: NA
START DATE: March 12, 2025
GRADE LEVEL: N/A
Account Clerk – CTI
(1.0 FTE)
LOCATION(S): CTI
Distinguishing Features Of The Class
This is an entry level position responsible for the performance of routine account keeping and clerical duties. The work involves the application of standardized account keeping practices in maintaining and checking financial accounts and records. Incumbents usually work on standardized assignments in accordance with defined procedures. The class differs from that of Senior Account Clerk by virtue of performing less complex account keeping duties and the absence of supervisory responsibilities. Work is performed under the direct supervision of a higher level employee with minimum leeway allowed in the completion of work assignments. Supervision over others is not normally a function of the class.
Typical Work Activities
The following is indicative of the level and types of activities performed by incumbents in this title. It is not meant to be all inclusive and does not preclude a supervisor from assigning activities not listed which could reasonably be expected to be performed by an employee in this title.
- Processes and audits vouchers for payment to vendors and encumbers proper account;
- Posts to journal or ledger accounts from appropriations, expense invoices, payroll, receipts, voucher records and other original entry media;
- Prepares summary statements of ledger balances;
- Receives remittances by mail or in person, verifies accounts, computes interest and penalties, and posts to books of original entry;
- Compiles payroll data and prepares payroll;
- Verifies and reconciles account balances according to a prescribed procedure;
- Reviews and checks routine account keeping records and reports for arithmetic and clerical accuracy;
- Sorts, indexes, and files a variety of records and reports;
- May operate various office equipment in the performance of account keeping duties;
- May act as a receptionist, answer telephone, and direct inquiries to proper recipient.
Working knowledge of the principles, practices and procedures of account keeping; working knowledge of office terminology, procedures and equipment; working knowledge of business terminology and arithmetic, ability to maintain neat and legible records; ability to understand and effectively carry out oral and written directions; mathematical aptitude and accuracy; personal characteristics necessary to perform the duties of the position; physical condition commensurate with the demands of the position.
Minimum Qualifications
EITHER: (A) Completion of one year (30 credits are equal to one year) of college, business school, or other post high school training which included two courses in account keeping or bookkeeping;
OR: (B) Graduation from high school or possession of a high school equivalency diploma and one year of full-time work experience in the performance of account keeping and/or bookkeeping;
OR: (C) An equivalent combination of the training and experience as indicated in A. and (B) above.
Note: Your degree or college credit must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.
CIVIL SERVICE RULES AND REGULATIONS APPLY
GRADE LEVEL: NA
START DATE: March 12, 2025
GRADE LEVEL: N/A
