What are the responsibilities and job description for the Operations Manager position at Duvera Consulting LLC?
Duvera's client, an established family office has an immediate need for an Operations Manager who will work full time in their Houston office.
The Operations Manager will report directly to the Director of Operations/Controller and will be responsible for the efficient, accurate and timely completion of the Operations Department functions including cash management and other family office services. Will ensure operation functions are handled efficiently and accurately while meeting client service objectives. Recommends and implements approved policies, procedures and internal controls to safeguard trust assets.
Essential Functions:
• Manage, mentor and train the Operations team
• Manage treasury activities with emphasis on accuracy and timeliness of transactions; includes monitoring cash positions, review of daily EOD Balance Reports and weekly cash reports
• Manage all bank/brokerage applications for new accounts and maintenance or closure of existing accounts
• Ensures all checks, wire transfers and journal entries have proper approvals, supporting documentation and accurate coding in accordance with internal controls
• Assist in providing coding for transactions in accounting system; troubleshoot problems; test reports and journal entries as necessary; train new users
• Communicate and coordinate with outside tax advisors as needed
• Support tax specialist with reviewing, researching and responding to tax notices and correspondence
• Support coordination and tracking of tax vouchers and tax returns
• Recommend new processes/procedures as needed, within the internal controls framework
• Review of LOIs prior to execution
• Review promissory notes prior to routing for approvals
• Ensure client household employee payroll is processed
• Review of quarter-end transaction mapping schedules
• Serve as a backup check signer
• Assist in regulatory compliance and annual examination with the Texas Department of Banking
• Administrator of Remote Deposit Capture system (“RDC”)
• Approve deposits prior to scanning in RDC and transmit deposits
• Final review of all deposits prior to sending to File Room
• Assist in processing tax payments via EFTPS/Webpay
Requirements:
• Bachelor’s Degree in Accounting or related field
• CPA or similar designation a plus
• Minimum of seven (7) years related experience
• Three (3) years in public accounting, senior/manager level a plus
• Private Equity or Investment Management exposure a plus
• Ability to maintain confidentiality of client and employee data
• Proficiency in accounting systems, with extensive general ledger knowledge
• Stable work history and acceptable credit and background check
Offers a full array of benefits including: fully paid medical, dental for employee and 50% paid for dependents, 401(K) match along with a competitive base salary and bonus.
