What are the responsibilities and job description for the Office Staff position at Dynamic Air Solutions?
Office Staff Member – Job Description
Dynamic Air Solutions is looking to fill a full-time office staff member position. An office staff member performs a variety of administrative and clerical tasks to support the smooth operation of an office, including answering phones, managing mail, scheduling appointments, welcoming visitors, maintaining files, and ensuring office supplies are stocked, requiring strong organizational skills and attention to detail. This position will require you to be at our office location (3426 Bridgeland Drive, Bridgeton, MO 63044). Compensation package to be discussed during the interview process.
Key Responsibilities:
- Reception and Phone Management: Answering incoming calls, taking messages, and greeting visitors.
- Mail Handling: Sorting and distributing incoming mail, preparing outgoing mail, and managing package deliveries.
- Administrative Support: Scheduling meetings and appointments, managing calendars, coordinating travel arrangements.
- Basic Accounting Tasks: Invoicing, reconciling, entering and paying bills, etc.
- File Management: Maintaining accurate filing systems, both physical and electronic, retrieving and updating documents.
- Data Entry: Inputting data into spreadsheets and databases as needed.
- Office Supplies: Monitoring office supply inventory and placing orders when necessary.
- General Office Tasks: Copying, faxing, scanning documents, maintaining office cleanliness and tidiness, along with maintaining office equipment. Reviewing and improving administrative processes.
- Support Staff in the field: Laying out jobs, reviewing reports, etc. for employees.
Required Skills:
- Excellent Communication Skills: Strong verbal and written communication to interact with clients, colleagues, and vendors.
- Organizational Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
- Attention to Detail: High level of accuracy in data entry and document processing.
- Computer Proficiency: Familiarity with Microsoft Office Suite (Word, Excel, Outlook). Proficiency with office applications, and aptitude for learning new software and systems.
- Customer Service Focus: Positive attitude and ability to provide excellent customer service.
Job Type: Full-time
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Bridgeton, MO 63044 (Required)
Ability to Relocate:
- Bridgeton, MO 63044: Relocate before starting work (Required)
Work Location: In person
