What are the responsibilities and job description for the Project Coordinator - Dynamic Traffic position at Dynamic Engineering Consultants, PC?
Who We Are
Founded in 2004, Dynamic Engineering Consultants, P.C., and its Family of Companies; Dynamic Earth, Dynamic Survey, and Dynamic Traffic, has emerged as one of the top Land Development Consulting Firms in the nation. Originating in New Jersey, the firm has grown to over 350 employees and 15 offices nationally. Dynamic caters to the demands of various Fortune 500 Companies, as well as an array of independent owners and developers of all sizes. We have built our company to offer a unique consulting experience paralleled with an understanding of the design and permitting process for all forms of commercial, industrial and residential development. At Dynamic, we pride ourselves in offering a fun and exciting career by investing in our employees with elite training programs that lead to advancement opportunities.Overview
The Project Coordinator performs various administrative as well permitting, engineering, and office support activities for the Principal/Project Team, and serves as lead coordinator for selected client(s) and agencies. The position includes project tracking; project follow-up; preparing submissions to agencies; arranging meetings/travel; preparing materials for hearings; assisting with proposals, subcontractor invoice review, billing; filing and other general office support, as required. The position includes representing Dynamic Traffic in a positive and helpful manner to clients, agencies and utilities to assist in completing projects.
Responsibilities
General
- Serve as a project contact for selected client(s), agencies, and utilities
- Direct project matters, as necessary, to technical staff
- Assist in filings
- General project and client support
- Train and delegate to Asst. Project Coordinator
- Draft letters as requested
Travel
- Assist in arranging travel for engineering staff
- Prepare itinerary for travel.
- Coordinate travel with client(s) via phone calls and/or email and calendar invitations.
Meetings
- Coordinate meetings with clients, agencies, utilities and other stakeholders
- Receive all visitors to the office.
- Prepare agendas
- Compile documents for meetings – plans, reports, letters, etc.
- Prepare meeting minutes.
Hearings
- Compile and organize plans, reports, letters, exhibits and other documents prior to hearing.
- Coordinate with attorney, municipalities and other participants on attendance and hearing materials required.
- Obtain review letters from reviewing agency or affiliate associated with project.
- Review letters to identify action items prior to hearing.
Financial
- Prepare proposals and process new jobs internally.
- Coordinate and follow-up with subcontractors on proposal language/pricing.
- Review all subconsultant/subcontractor invoices against approved proposals.
Projects/Deliverables
- Coordinate project submissions with technical and administrative staff.
- Complete project tracking forms/reports with technical staff.
- Communicate with clients on job status, as needed
- Follow-up with agencies as necessary on project review status.
Traffic Count Program
- Prepare count maps and schedule traffic counts with traffic counters
- Coordinate proposals and counts with sub-consultant traffic counter
- Download, process, and log traffic counts. Reduce to reports as directed
- Inventory and maintain supply of traffic count equipment
Qualifications
- High School Diploma required. Associate’s Degree and/or Bachelor’s Degree preferred.
- 3-10 years’ experience in an office environment/administrative role required.
- Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint.
- Well-organized and highly motivated.
- Excellent written and oral communication skills.
- Excellent customer service skills.
- Self-starter who can work independently and with team members.
What We Offer
We offer a competitive compensation plan including medical, dental, and vision options, 401k with company match, paid holidays, PTO, tuition reimbursement and more. We strive to provide a great company culture consisting of a variety of team building events: trivia nights, softball and volleyball leagues, mini golf tournaments, BBQ’s, happy hours, poker nights, catered breakfast on Fridays, surfboard lending programs, and much more.
