Business Process Analyst Level III - OUSD - TS/SCI

Job Description

Job Description

Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities’ most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust.

Position Overview The Business Process Analyst Level III will be responsible for reviewing and analyzing reports, documents, and information to provide recommendations to action officers and assessments of major Defense Acquisition Programs for the Office of the Undersecretary of Defense for Acquisition and Sustainment (OUSD(A&S)) and the divisions that support it, namely the Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), and Assistant Secretary of Defense (Industrial Base Policy), as well as the Directorate of Business Operations (DBO).

Essential Job Function

• Reviewing reports or associated correspondence packages for adequacy to include completeness, structure, content, and format to ensure package meets all task requirements
• Providing recommendations to action officers to improve / finalize inadequate packages prior to senior leader review
• Analyzing information from a variety of acquisition and program sources
• Authoring, reviewing, and editing documents and preparing reports
• Participating in program performance assessments of Major Defense Acquisitions Programs
• Ensuring that senior leader decisions are clearly communicated in items of correspondence prepared for signature
• Determining the acceptability of documents based on composition, coordination, and logical analysis
• Monitoring workload and precedence of tasks in order to direct prioritized changes to documents and routing based on rational well-founded priorities
• Possessing the ability to work under pressure, consistently meet deadlines, manage priorities, handle sensitive information, performs independently without continuous oversight / instruction, and anticipates government / senior leader needs
• Interacting with and managing a broad range of highly sensitive issues with the front offices of the Secretary of Defense, Deputy Secretary of Defense, the Military Departments, Joint Staff, Defense Agencies, GAO, Combatant Commands, US and foreign industry, and Congress
• Must be able to also perform Executive Administrative Support duties expertly and may be required to perform either of these functions for short durations during routine absences
• Drafting funding contracting documents for review by senior leadership; reviewing / editing or producing read-ahead materials
• Maintaining and reconciling budgets
• Composing correspondence and memoranda requiring independent judgment as to content;
• Ensuring correspondence accuracy, format, spelling and grammar
• Assembling enclosures, attachments and other reference documentation before submission of the correspondence package to senior level decision makers for concurrence, approval and signature
• Routing correspondence in accordance with approved distribution codes or other designated routing lists
• Processing incoming and outgoing correspondence, recommending format and content changes
• Maintaining all correspondence control systems to reflect current task status at all times
• Preparing internal and external office correspondence; assisting in the control and accountability of classified documents stored within the office
• Ensuring special handling of correspondence which may require expediting (i.e., letters addressed to the White House, Secretary of Defense, Deputy Secretary of Defense, Department of Justice, Federal Trade Commission and Congress)
• Maintaining multiple office and executive calendars, including but not limited to scheduling of appointments, meetings, travel, speeches, conferences, Congressional testimony and media appearances
• Providing customer service to customers by telephone and in person
• Providing pickup and delivery of correspondence
• Processing requests for travel arrangements, accommodations and reimbursement of expenses, both manually and through the Defense Travel System; preparing requests for building passes and site visit authorizations; processing incoming mail, facsimile and email
• Providing responses to public requests or calls for information and assistance
• Coordinate OUSD(A&S) activities in support of the Department’s Program and Budget Reviews which include Prepare the internal A&S schedule to ensure Issue Papers are drafted, coordinated, and reviewed with A&S Leadership and submitted in accordance with the CAPE Technical Guidance. Review Issue Papers in the CAPE Issue Nomination Software Program to ensure they meet the criteria for acceptance
• Coordinate OUSD (A&S) activities in support of the annual Office of Management and Budget (OMB) Passback by coordinating with the affected offices and Defense Agencies and obtaining approval to ensure OSD (Comptroller) timelines are met
• Coordinate OUSD(A&S) support for the 3-Star Programmer’s and Deputy’s Management Action Group to include distributing Read Ahead (RAH) slides to subject matter experts and preparing RAH binders for A&S Principals
• Coordinate weekly reports as required to include those provided to the DSD front office by tasking offices for inputs, consolidating inputs and preparing drafts for the A&S Chief of Staff
• Serve as A&S primary lead for coordination and consolidation of the Annual Statement of Assurance that is approved by the A&S Chief of Staff prior to submittal to the CMO
• Deliver the Annual Statement of Assurance

Minimum Qualifications

Desired Qualifications

Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

If you need assistance or an accommodation due to a disability, you may contact us at HR@sti-tec.com or you may call us at 1 918.583.9900.