What are the responsibilities and job description for the Administrative Assistant position at E-J Electric Installation Co.?
Administrative Assistant
About E-J:
The E-J Group is active in all facets of electrical contracting - we are not your typical electrical contractor. We bring experience, expertise, and a national reputation to projects that vary in size to over $300 million. Typical installations include rail systems, transit facilities, office buildings, hospitals, power and renewable energy, co-generation facilities, roadway and outdoor specialty projects, airports, industrial facilities, universities, sports stadiums, high voltage distribution, utility, and gas infrastructure. At E-J, three family generations of practical expertise have created an organization keyed to the most modern technological advances in providing rapid and efficient solutions to today’s lighting, power, energy, and communication needs. E-J has a 125-year reputation for unparalleled integrity, quality, and service in the electrical field.
Division: Roadway & Outdoor Specialty Division
Location: Brooklyn, NY
This position reports directly to the Executive Vice President of E-J Electric Installation Co. The ideal candidate possesses natural organizational talents and a strong professional foundation. Someone who enjoys taking the initiative and can work intuitively to manage all levels of tasks, duties, and projects as assigned.
Responsibilities:
Qualifications:
Advantages of Working at E-J:
The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law.
About E-J:
The E-J Group is active in all facets of electrical contracting - we are not your typical electrical contractor. We bring experience, expertise, and a national reputation to projects that vary in size to over $300 million. Typical installations include rail systems, transit facilities, office buildings, hospitals, power and renewable energy, co-generation facilities, roadway and outdoor specialty projects, airports, industrial facilities, universities, sports stadiums, high voltage distribution, utility, and gas infrastructure. At E-J, three family generations of practical expertise have created an organization keyed to the most modern technological advances in providing rapid and efficient solutions to today’s lighting, power, energy, and communication needs. E-J has a 125-year reputation for unparalleled integrity, quality, and service in the electrical field.
Division: Roadway & Outdoor Specialty Division
Location: Brooklyn, NY
This position reports directly to the Executive Vice President of E-J Electric Installation Co. The ideal candidate possesses natural organizational talents and a strong professional foundation. Someone who enjoys taking the initiative and can work intuitively to manage all levels of tasks, duties, and projects as assigned.
Responsibilities:
- Enter certified payroll into the system and print reports weekly
- Prepare committed cost reports monthly
- Handle subcontractors’ monthly compliance documents
- Work with Project Managers to adjust change orders
- Work with Project Managers to add vendors, split cost of line items, and adjust payments accordingly
- Send vendors documents to sign off on (when there is a change in the quantity or pricing)
- Create expense reports as needed
- Maintain office staff attendance report to cross reference with Payroll Manager annually
- Ensure new hire paperwork is completed correctly, and submit to Payroll/Submit personnel-related requests to accounting
- Submit project close-out documents
- Track auto accidents
- Maintain CONY portal updates
- Handle staff catering as needed
- Work with the Safety Administrator to set up employees with necessary courses (ie Safety)
- Handle bond requests
- Complete client prequalification form
- Handle / Renew Sam.gov registrations
Qualifications:
- 5 years’ experience working one-on-one with a top-level executive
- Highly motivated team player
- Excellent communication skills, both verbal and written
- Must possess natural organizational talents and the ability to multi-task in a fast-paced environment
- Ability to foresee needs and come up with solutions to problems quickly
- Proficient in MS Office Suite
Advantages of Working at E-J:
- Leading Electrical Contracting Organization in New York City
- Oldest Family Owned and Operated Electric Contractor since 1899
- Job training and mentorship
- Supportive Management Team
- Emphasis on professional development, employee satisfaction, and work-life balance
- Competitive compensation packages
- Comprehensive benefits, including medical, dental, profit sharing and 401K plan
- Tuition Reimbursement Program
The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law.
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Salary : $60,000 - $70,000
