What are the responsibilities and job description for the Construction Office Administrator position at E.K. Services, Inc.?
E.K. Services, Inc. is a woman owned construction company providing utility infrastructure solutions to its commercial customers throughout the Greater Harrisburg Area. Our service offerings include Consulting, Estimating, Construction Management, Program Management, and extensive Field Construction Services. We are currently seeking a Construction Field-Office Administrator to add to our team.
Company Mission Statement:
E.K. Services Inc. is dedicated to the continuous improvement of our community's infrastructure. Our passion for excellence serves as the driving force for our safety focused, solution-oriented approach.
Company Core Values:
- Do the Right Thing, Always
- Find A Way or Make One
- Say What You Mean
- Exceed Customer Expectations
Construction Field-Office Administrator Position Overview:
The Construction Field-Office Administrator plays a critical role in managing, analyzing, and executing construction contracts and supporting documentation. This position works closely with Project Managers, Estimators, the Finance Team, and external parties to ensure all documentation is executed within compliance and applicable regulations. Organizational skills, attention to detail, and the ability to work in a fast-paced environment are crucial to confirm that all contract-related documents, deadlines, and procedures are completed within a timely manner to facilitate successful project outcomes.
Construction Field-Office Administrator Responsibilities:
- Maintaining accessible contract records and monitoring compliance amongst all parties.
- Facilitate effective communication among project team members, Engineers, Subcontractors, and others as needed to convey project expectations, updates, and changes.
- Document control and procurement, including interpreting the requirements of the contract and managing the process from inception through final acceptance via closeout documents.
- Preparing the administrative portion of all bid documents.
- Providing communication across departments regarding status of bids, awarded jobs, and execution of contracts.
- Organization of jobs bid and jobs awarded by assigning identification numbers, supporting information, and building out corresponding folders on Company Shared Drive.
- Recording job information, including details and customers, into accounting software.
- Assist Project Managers with the organization and preparation of their proposals and accepted job documentation.
- Utilization of Office365, Adobe, and other software daily, such as TrustLayer, Spectrum, HCSS.
- Additional tasks as assigned.
Construction Field-Office Administrator Qualifications:
- Must be proficient in Office365, Adobe.
- Overall technology experience and ability to learn and adapt to new software.
- Displays written and verbal communication skills to interact with cross-functional teams throughout the company.
- Ability to create or utilize existing structures for organizing and relating information to project goals and deliverables.
BENEFITS:
- Health Benefits including Medical, Dental, Vision, Life, and Disability coverages.
- Optional additional benefits that include AFLAC, Voluntary life and Long-Term Disability, 401k with Company Match.
- Paid Holidays, Paid Time Off, Personal days, FLEX time.
- Employee and family engagement activities.
This is an IN PERSON FULL TIME position Monday through Friday
