Position Requirements
Overall Position Summary and Objectives Min Education Resume Max Pages The position will independently provide support services to satisfy the overall operational objectives of the National Institute of Mental Health. Bachelor's 3
Additional Qualifications
Certifications & Licenses
- Bachelor's degree in related field and three years experience
Skills (Ranked By Priority)
BudgetExpense reconciliation, project management / planning, timekeeping, fellowship program managementExecutive level supportData analysisProject management, website content managementMeeting coordinationMeeting minutes / summary reportsOutreach Activities1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
Software
MS OfficeSharePointField of Study
FinanceBusiness Management and AdministrationStatement of Work Details
Provides analysis and advisory services regarding management functions.
Analyze information requirements to develop reporting systems including the systems specifications, data gathering and analyticaltechniques, and systems evaluation methodology.Prepare business process reviews, studies and reports on efficiency.Facilitate business process improvement activities, to include documenting as-is processes, gathering to-be requirements and validatingcapture with staff.Assist researching and preparing program and operational strategies and implementation plans.Conduct in-depth analysis of all facets of operations, document areas for improvement, research improvement methodologies andrecommend course of action.Prepares a variety of management and administrative studies to analyze and evaluate internal procedures, policies, processes and systems for the purpose of improving efficiency.
Analyze and evaluate proposed changes in operating procedures and draft standard operating procedure andConduct studies and assessment and report findings with recommendationsDocument findings of studies and prepare recommendations for implementation of new systems, procedures and organizationalchanges.Analyze data gathered and develop solutions or alternative methods of proceeding.Review policy, regulatory and legal requirements for operation and document gaps and propose corrective actions.Reviews and comments on new or proposed changes to existing policies, procedures or systems.
Conduct assessments of standard operating procedures (SOP) and prepares recommendations for improvement.Evaluate operations against standard operating procedures (SOP) and document gaps or inconsistencies in performance.Observe operations and documents standard practices and develops new standard operating procedures (SOP) and instructions.- Assess business strategies and operating plans for consistency with variety of institutional, governmental and industry standards and best practices and draft reports for upper management.Prepares reports in the areas of budget, procurement, HR, travel, etc.
Review administrative audit and investigative reports to determine appropriate changes.Review operational and programmatic budget data and provide analysis of obligation and spending. 1Review operational and program plans to identify necessary resources and propose actions to address gaps. 3Prepare detailed reports based on research and findings and present at meetings and briefings. 4 Reviews policy and regulation that governs the activities performed in the program.Conduct policy analysis of legislative and regulatory requirements.Draft policy documentation for review by upper management.Prepares reports and presentations for meetings.
Attend routine staff and business meetings for awareness and to take notes for distribution.Assist staff prepare briefing and presentation materials for presentation at meetings.Capture meeting minutes and prepare final documentation for distribution to participants. 5Draft reports for review and discussion at working groups and meetings. Researches and suggests developing areas of management policy. - NAPerforms in-depth analysis and statistical comparison of organizational data and information.
Assist financial managers prepare annual appropriated budget requests.
Conduct comparative analysis of organizational spending over time and design time series reporting.Assist financial managers analyze annual budgets and budgetary requests and organize data logically.Research and recommend actions and inclusions to ensure compliance with annual budget request regulations and laws.Assist program managers prepare annual budgets based on historical and estimated future spending. Conduct workforce studies and provide in-depth analysis and reporting.Mentor and train junior management analysts.
Other
Work with the Committee Management Officer (CMO) to facilitate the announcementand payment of Peer Review Meetings.Prepare Federal Register notices for NIMH committee meetings, ensuring that the noticesare published in a timely fashion in compliance with Federal Advisory Committee Act (FACA), as amended, the Government in the Sunshine Act, and existing NIH policies and procedures; provide language for regular and late meeting notices.Ensure all rosters are formatted correctly for Roster and Minutes Report.Ensure that all expenses for the review committees are entered accurately in the NIH eRACommittee Management Module (CMM) prior to validation.Collect official meeting files for each Peer Review meeting and ensure appropriatereports are included.Update reviewer profiles.Submit documentation for payments for peer review meetings within two (2) weeks ofthe meeting.Assist CMO and Council Office with preparations for Council meetings.- Work with Scientific Review Officers to generate and submit Special Emphasis Panel (SEP) waivers.Maintain Peer Review Costs Spreadsheet.Work in IMPAC II module, specifically in CMM; Monitor entries for accuracy andcompleteness.Work with the CMO to prepare the Annual Comprehensive Report for the institute.- Assist in verifying the eligibility of nominees to serve using appointment criteria required by law, DHHS and NIH policy; help develop nomination slates in IMPAC II CMM; track nomination packages in various stages of processing from initial nomination to appointment.Deliverables
Work products and documents related to preparing Federal Register Notices, waivers, and rosters.
Ad-Hoc Work products and documents related to submitting documentation for payments for peerreview meetings within 2 weeks of the meeting.Ad-Hoc Work products and documents related to tracking peer review cost.Ad-Hoc Work products and documents related to preparing and completing the AnnualComprehensive Report.Ad-HocMeet with lab members to present updates - Ad-HocPhysical Requirements
Does this position require enrollment in the NIH Bio surety Program? Does this position have clinical responsibilities that involve direct patient care? No No Will the individual be required to : Lift or carry more than 50 pounds Lift or carry 25-50 pounds Lift or carry less than 25 pounds Push or pull more than 45 pounds Push or pull 25-45 pounds Reach above shoulder level No No No No No No Push or pull less than 25 pounds Stand or walk more than 25 of 30 min Bend repeatedly Kneel Crawl Climb No No No No No No Have correctable near vision Distinguish basic colors Operate a motor vehicle Perform repetitive activities Have depth perception Use both hands No No No No No No Will the individual be working : Alone Closely with others Outside In dust In excessive heat In excessive cold In excessive noise No No No No No No No Shifts Protracted or irregular Hours On slippery or uneven working surfaces On ladders or scaffolding Around machinery with moving parts With hands in water With solvents No No No No No No No Will the individual be in contact with any of the following : Asbestos High noise levels Small animals
fish, birds, rodents etc.) Large animals
cats, dogs, sheep etc.) Non-Human
primates (rhesus, cynos etc.) Non-Human primate tissues Radiation Human blood or other body fluids Patient /
Human
subjects Lasers (Open or Closed) No No No No No No No No No No Will the individual have contact with any of the following : HIV-1 HIV-2 HTLV I / II MMR Viruses Rabies Virus SIV Taxoplasmosis Varicella Virus Orthopox Virus No No No No No No No No No Will the individual have contact with any of the following : Aerosols Biological Inhalants Corrosive Substances Inorganic dusts and powders Insecti / Herbi / Pesticides Other Plastics Heavy Metals Petroleum products Solvents Sensitizing Agents No No No No No No No No No No No Will the individual have contact with any of the following : B.Antharcis Botulinum N-toxin Ebola Virus F.talarensis Monkeypox
Virus Ricin Yersinia Pets Other No No No No No No No No Will the individual have contact with any of the following Tier1 Select Agents : Gloves Face shields / goggles Safety Glasses Safety Shoes Lab Coat Ear plugs / muffs Impervious suit Disposable dust / surgical masks Respirator Clean Room Uniform No No No No No No No No No No
