What are the responsibilities and job description for the Human Resources & Payroll Clerk position at E.W. James & Sons, Inc.?
Position Summary: As the Human Resources & Payroll Clerk, you will be responsible for providing clerical and administrative support to the HR and payroll functions within our retail grocery chain. You will assist with payroll processing, benefits administration, employee recordkeeping, and other clerical HR tasks to ensure smooth and efficient operations. This role is crucial in maintaining accurate employee data and processing HR-related transactions in a timely and organized manner.
Key Responsibilities
Responsibilities may vary depending on assignment.
Payroll Processing
Strong attention to detail and organizational skills.
Basic understanding of payroll systems and processes.
Ability to maintain confidentiality of sensitive information.
Proficient in Microsoft Office Suite (Excel, Word, Outlook) and HRIS/Payroll software.
Strong written and verbal communication skills.
Ability to manage multiple tasks and deadlines effectively.
Qualifications
High School Diploma or equivalent (Associate's or Bachelor's degree in Business or related field preferred).
Previous experience in payroll or HR administration is a plus and can substitute for education.
Knowledge of HR or payroll software (Paylocity) is an advantage.
Work Environment
The role is primarily based in an office environment, with the possibility of occasional travel between the stores and Support Office.
Some overtime or extended hours may be required to meet deadlines or resolve payroll-related issues.
Additional Information
The candidate must be willing to work extended hours when necessary to meet position requirements and handle potentially stressful work demands.
This position does not imply a contract of employment and is intended to describe the general nature and level of work involved in this role. It is not an exhaustive list of all duties, responsibilities, and skills required.
PI264870854
Key Responsibilities
Responsibilities may vary depending on assignment.
Payroll Processing
- Assist with the preparation and processing of payroll on a weekly basis.
- Ensure the accurate entry of employee work hours, overtime, deductions, and bonuses into the payroll system.
- Verify and correct any discrepancies related to employee pay.
- Maintain accurate records of employee hours and benefits usage, ensuring compliance with company policies.
- Update and maintain accurate employee records in HRIS, ensuring data integrity.
- Handle employee data changes, such as personal information updates, title changes, or department transfers.
- Assist in maintaining physical and digital personnel files.
- Assist with the enrollment and administration of employee benefits, including health insurance, retirement plans, and leave policies.
- Process employee benefit changes (e.g., enrollments, terminations, and updates).
- Coordinate with external benefits providers to resolve any employee benefit-related issues.
- Provide general clerical support, including preparing correspondence, filing, and organizing documentation.
- Assist with onboarding tasks such as preparing new hire packets and ensuring all necessary paperwork is completed.
- Assist in the preparation and processing of HR and payroll-related documentation (e.g., termination paperwork, pay stubs, benefit forms).
- Assist in maintaining up-to-date documentation for audits or regulatory compliance.
- Assist with ensuring compliance with federal and state labor laws, including maintaining required employee notices.
- Prepare and assist in HR-related reports as needed, such as turnover, time-off tracking, and payroll summaries.
- Serve as a point of contact for employees with general questions related to payroll, benefits, and HR processes.
- Provide assistance with basic inquiries regarding policies, leave balances, and payroll deductions.
- Support corporate office and stores with special projects or additional tasks as needed.
- Assist with the creation and organization of HR materials or employee communication, such as handbooks or notices.
Strong attention to detail and organizational skills.
Basic understanding of payroll systems and processes.
Ability to maintain confidentiality of sensitive information.
Proficient in Microsoft Office Suite (Excel, Word, Outlook) and HRIS/Payroll software.
Strong written and verbal communication skills.
Ability to manage multiple tasks and deadlines effectively.
Qualifications
High School Diploma or equivalent (Associate's or Bachelor's degree in Business or related field preferred).
Previous experience in payroll or HR administration is a plus and can substitute for education.
Knowledge of HR or payroll software (Paylocity) is an advantage.
Work Environment
The role is primarily based in an office environment, with the possibility of occasional travel between the stores and Support Office.
Some overtime or extended hours may be required to meet deadlines or resolve payroll-related issues.
Additional Information
The candidate must be willing to work extended hours when necessary to meet position requirements and handle potentially stressful work demands.
This position does not imply a contract of employment and is intended to describe the general nature and level of work involved in this role. It is not an exhaustive list of all duties, responsibilities, and skills required.
PI264870854
