What are the responsibilities and job description for the Office Coordinator position at E-Z Electric?
Job Description
This position will play a crucial role in ensuring the smooth operation of our electrical projects. This position requires excellent communication skills, strong attention to detail, and a clear understanding of administrative tasks.
Responsibilities Include:
- Oversee office calendar by assisting with scheduling meetings, sending out calendar invites, and scheduling follow-up with internal and external contacts.
- Answer multi-line phones in a prompt and professional manner and route calls to the correct division or office personnel.
- Follow up with internal project managers to ensure they meet department and construction deadlines by tracking project milestones.
- Prepare vendor invoice to be processed by reviewing and gathering approvals for payments.
- Responsible for monthly billing reconciliation.
- Accurately input data related to project timelines, budgets, and materials into company systems and generate reports as required.
- Ensure that all construction projects comply with safety regulations and maintain proper documentation, including certificates of insurance, safety plans, and permits.
- Maintain customer database.
Qualifications:
- Exceptional accuracy in data entry and meticulous attention to detail.
- Possesses a polished and professional demeanor, ensuring effective communication and positive interactions in all business settings
- Previous experience in an office support role, preferably in Industrial, Manufacturing or Construction.
- Proficiency in Microsoft Excel and other Office Suites
- Familiarity with QuickBooks and construction billing processes is ideal.
- Ability to prioritize tasks and manage multiple deadlines effectively.
- Associate’s degree or higher is preferred but not required.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 8 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Taylor, MI 48180 (Required)
Work Location: In person
Salary : $18 - $20