What are the responsibilities and job description for the Document Controls Specialist II position at E2 Consulting Engineers, Inc.?
About the Organization:
E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.
Overview:
The Document Controls Specialist II will be responsible for creating and updating program and project team document control documents and subsequent versions for multiple programs. The candidate will integrate known processes into Standard Operating Procedures (SOP).
Responsibilities:
- Responsible for records management from initiation to Project archival.
- Create routine and as-needed reports, such as summary of outstanding items in project/program, key milestones and close out preparation.
- Coordinate tasks with other Document Control Specialists.
- Analyze project documentation for compression opportunities and identify developing problem areas for close out.
- Advise management of risks that may affect projects and reporting.
- Communicate timely and effectively with clients and stakeholders.
- Adhere to the prescribed Standards, SLAs, and templates.
- Reports project updates of group directly to manager & other key stakeholders.
- Collaborate with stakeholders to create and refine best practices.
- Support project management team to maintain timely and effective change management process, procedures.
- Create summary and detailed project reports for management and project team members including analysis any delays, Outstanding process, and procedures.
- Assess gaps and key requirements for meeting deadlines.
- Monitor and facilitate business process improvement changes or process changes in DMS.
- Provide consistent and standardized training for all new / existing team participants.
- Act as an “agent for change” in the company’s DMS implementation and complete transition.
- Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Company policies.
- Perform daily document management tasks such as naming and tagging documents, enforcing document management protocols.
- Provide guidance to Document control team and project team.
- Support continuous improvement activities and change management.
- High school graduate required.
- Bachelor's degree in construction management, engineering, or related field from accredited program required or equivalent years of experience.
- Minimum of 4 years of direct or relevant experience with degree, 6-8 years direct or relevant experience without degree.
- Responsible for projects or portfolio worth $1 million - $10 million and has experience with EPC projects
- Proficient in Office 365, Visio and Document management system such as SharePoint Online, Procore, Oracle Unifier, OpenText, etc.
- Communicate effectively to a diverse audience of different levels of education and expertise verbally and in writing; able to present to a large audience; works well in one-on-one and group settings requiring excellent interpersonal skills.
- Certifications in records management or document control preferred.
E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.
Wage Data Per State Requirements:
Salary range for this position is $70,000 - $100,000. The starting salary will be commensurate with skill, education, experience, and working environment.
Work Environment/Physical Demands:
Work Environment
- This job operates in a professional office environment and uses standard office equipment such as computers and phones
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to sit/ stand for up to 8 hours per day
- Ability to move freely for up to 8 hours per day
E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.
Solicitation:
Please no solicitation of any kind from agencies, staffing, or recruiting firms.
EEO Statement:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Salary : $70,000 - $100,000
