What are the responsibilities and job description for the Secretary 1 Receptionist position at E2 Consulting Engineers?
Secretary 1 Receptionist (SCA 01311)
Job Locations
US-PA-Pittsburgh
PA-5317
Category
Administrative / Clerical
Type
Full Time
Work Location
Onsite
About the Organization
E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.
Overview
The Secretary 1 Receptionist (SCA 01311) performs a majority of duties related to travel management support. Position also includes receptionist services.
Responsibilities
Prepare and coordinate travel arrangements in the government's travel systems : Planning Data for Approving Travel (PDAT) and Concur. This includes travel authorizations, vouchers, reports, etc.
- Prepare, route, coordinate and perform quality check on all foreign travel requests that are routed through the Foreign Travel Management System (FTMS). This also includes other National Labs or contractors that will be traveling using NETL funding or NETL research.
- Process visas and passport applications.
- Maintain spreadsheet of Government passport expiration dates, send renewal notices, and file Government passports as needed.
- Provide notifications to travelers of approved foreign travel.
- Assist traveler in coordinating with appropriate office to obtain passport and / or visa.
- Provide ad hoc queries of FTMS for travelers.
- Provide receptionist services in Pittsburgh to include maintaining lobby area, directory marquees, brochures, maps, directions; receive and distribute delivered items; general clerical support; assist visitors and maintain logs.
Other duties as assigned to ensure timely project execution.
Qualifications
Preferred Responsibilities / Requirements
Benefits
E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.
Work Environment / Physical Demands
Work Environment
Physical Demands
Integrated Safety Management
Hours of Work
Drug Free Workplace
E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and / or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.
Solicitation
Please no solicitation of any kind from agencies, staffing, or recruiting firms.
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
