Administrative Assistant- Attorney's Office

Hiring Range: $27.46-$32.96. The maximum pay for this position is $38.45.

The Administrative Assistant performs clerical and administrative duties for the County Attorney’s Office, which include a wide variety of duties aimed at providing administrative assistance and support to the Office. The Administrative Assistant works closely with the Executive Legal Assistant on day-to-day duties as well as general office coverage; provides budget support for the Attorney’s Office; manages filing systems; answers the main phone lines and email inquiries, and assists with a wide variety of internal needs. All work is expected to occur in person.

Schedule: In-person, M-F, 8 am to 5 pm

Applicants are encouraged to apply by March 26th, however, the job will be kept open until filled.

Administration and Fiscal Support:

• Performs day-to-day office communications, and personally answers and routes incoming calls and in-person appointments to attorneys.
• Provides budget support for the Attorney’s Office, including but not limited to: purchase card reconciliation, account receivables and payables, reimbursement of expenses, and managing vendor information.
• Assists Executive Legal Assistant with office tasks, including the day-to-day workflow of incoming items needing attorney review and tracking of planning land use files.
• Assists in maintaining established procedural guidelines and systems for storing and searching for public documents on Laserfiche following approval and execution.
• Assists with organization of filing systems, records retention and records searches.
• Processes registrations and makes travel arrangements for conferences and training for attorneys.
• Procures office supplies and maintains multi-function printer, supplies and service.
• Retrieves, sorts and delivers office mail.
• Provides exemplary internal and external customer service, both in person and via email and phone.
• Observes safety and security procedures, uses equipment and materials safely and reports potentially unsafe conditions.
• Serves the community by demonstrating Eagle County Government mission and core values and following relevant policies and procedures.
• Other duties as assigned.

Qualifications

Education, Experience, Licensure, Certification, or Registration:

• Preferred Education: College coursework or Associates degree in Business Administration, Accounting, or related field.
• Preferred work experience: Previous experience in law office or other office setting, accounts payable, general ledger, or related field or a combination of education and experience which leads to the necessary knowledge skills, and abilities for the position.

Knowledge, Skills and Abilities:

• Thorough knowledge of office management systems and procedures, high degree of comfort with a fast-paced, ever-changing work environment.
• Knowledge of accounting principles. Ability to pay close attention to financial details, posting appropriately and accurately.
• Exemplary organizational and time management skills.
• Ability to exercise discretion and maintain confidential information.
• General knowledge of local government structure and functions.
• Excellent verbal and written communication skills including the ability to communicate in a grammatically correct, clear and concise manner both orally and in writing.
• Ability to multitask and prioritize and strong attention to detail. Comfortable working between several programs and screens simultaneously.
• Ability to work independently with minimal supervision.
• Proficient in the use of computer technology such as Google Suite or Microsoft Office applications.
• Experience with Google Suite is preferred.
• Ability to organize the day’s tasks, prioritize workflow and complete projects on time.

Culture & Benefits

Working in local government is one of the best career paths in the mountains. ‘Your Career will Soar with Eagle County’. Get started with us today!

• Why is Eagle County recognized as a Best Place to Work in 2022? Culture of flexibility and support for mental health / wellness. Check out more awards here.
• Purpose! A modern, values-driven workplace with more than 550 employees embracing a welcoming culture, supportive leaders and an organization focused on our mission: Creating a Better Eagle County for All. 
• Learning organization focused on professional development opportunities, FREE CMC classes and Tuition reimbursement. 
• Future focused with our Strategic Plan on improving housing, climate change and more.
• As a certified healthy workplace, our culture recognizes the importance of individual needs and enjoying life outside of work. Other perks may include flexible work arrangements, paid volunteer time, and daytime fitness classes/bike rides.

Diversity, Equity, and Inclusion

The County is committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. We strive for a healthy and prosperous community that promotes all people having equitable access and opportunity. This starts with our internal practices and work. All employees of the County have a responsibility to treat others with dignity and respect at all times. All employees are expected to exhibit conduct that reflects inclusion during work, at work functions on or off the work site, and at all other County-sponsored and participative events

Great benefits! See the details

• Comprehensive and low-cost medical, dental, and vision insurance (as low as $85/month for employee only)
• Wellness program where you can earn cash or extra days off
• 15 paid holidays
• Paid time off (starting at 12 days) and additional medical leave 
• Paid volunteer hours
• 8% (dollar-for-dollar match) retirement plan
• Free classes at Colorado Mountain College
• Eagle County University classes (internal trainings) 
• Tuition reimbursement programs
• Bilingual Pay Incentive
• Free bus pass and more

Eagle County is proud to be an Equal Opportunity Employer. Working in a diverse, respectful and inclusive environment is essential for our employees to be successful in serving our community. We do not discriminate with regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, genetics, national origin, disability, veteran status or any other legally protected status. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Relocation & Housing Information

Salary : $27 - $33