Athletics Secretary - EVHS SY 25-26

ATHLETICS SECRETARY

Eagle Valley High School

School Year 2025-2026

BENEFITS: Health, Dental and Vision insurance, 20-22% employer contribution to your PERA retirement plan, paid holidays, paid leave, tuition reimbursement, free CMC credits, amongst others. For full time employees.

HIRING SALARY RANGE: $20.00 - 24.00 per hour

For the most current salary schedules, please visit https://www.eagleschools.net/departments/finance/salary-schedules

SUMMARY OF JOB DESCRIPTION:
Provide information relating to school athletic programs to staff, parents, public and other school districts; supervision of students assigned to office for disciplinary reasons and office aides; manage and maintain student records for attendance, discipline and athletics; serve as a resource person for coaches and athletes.

SUPERVISED BY:

Assistant Principal/Athletic Director

ESSENTIAL JOB ELEMENTS:

• Act as receptionist for main office of the school (e.g., phone calls, visitors, primary student contact).
• Supervise office aides, sort and distribute mail, operate office machines, and maintain adequate office supplies (if not completed by Office Manager).
• Maintain accurate student records and parental communication in the areas of discipline, attendance, and eligibility.
• Maintain accurate student records in the areas of athletics, schedules, rosters, create athletic programs, and other print materials, confirmation of all athletic/activity events with participating parties.
• Assure physical examinations, insurance, doctor releases and athletic transfers per CHASSA of all athletes prior to the beginning of each season.
• Assure all transportation requirements are completed for athletes and coaches.
• Maintain a working knowledge of CHSAA rules and regulations in all areas of athletics’ and update and maintain state-wide athletic database.
• Receiving of athletic fees to ensure a clear audit trail.
• Perform secretarial duties (i.e., filing, typing, taking dictation, scheduling, office management, confirmation of appointments, student records, mandatory reports), as required by the principal/assistant principal/athletic director.
• Assist in the school health room, as needed, when the district Nurse or Health Assistant is not available and use appropriate infection control procedures.
• If applicable, maintain on-line athletic/activity information for the public.
• If applicable, update and maintain athletic/activity calendar.
• If applicable, update and maintain electronic marquee.
• Perform other duties assigned.

CONTACTS:
Students, parents, community, school staff, vendors, administrators, district support staff, coaches (including those out of building) school personnel from other districts.

QUALIFICATIONS:

• High school diploma or equivalent.
• 2 years previous secretarial experience.
• Working knowledge of computer: keyboarding, database, spreadsheet and word processing.
• Effective communication and interpersonal skills.
• Effective organizational and time management skills.
• Successful experience working with confidentiality information in an office setting.
• Valid community First Aid card and CPR card (or acquire within 6 months of hire).
• Documented completion of at least 2 specialized technical courses (or acquire within 6 months of hire).
• Problem-solving capabilities and ability to work with minimal supervision and direction