Proposal Manager

SUMMARY

Eagle Eye, Inc., a subsidiary of Bering Straits Native Corporation, is currently seeking a qualified Proposal Manager for their Colorado Springs office location. This position is a direct report to the Eagle Eye Senior Proposal Manager. The primary duty is to manage, organize, write, and produce proposals and responses to Requests for Proposals and Sources Sought, presentations, and other business support material. This is a fast-paced, deadline-driven work environment that requires a high degree of accuracy and the ability to prioritize and manage multiple submittals simultaneously.

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position, and are not intended to reflect all duties performed within the job.

• Manages business development submissions to include responses to Sources Sought and Requests for Information, briefings, proposals, evaluation notices, and final proposals.
• Manages multiple proposals, leading proposal resource personnel to include subject matter experts, writers, graphic artists, editors, reviewers, teaming partner participants, and production personnel in the development of the proposal.
• Interfaces with Government Contracting Officials regarding solicitation questions, processes, submittals, negotiations, awards, and debriefs.
• Coordinates non-disclosure agreements (NDAs) and Teaming Arrangements (TAs) with the Contracts staff.
• Thoroughly reviews solicitation to develop Proposal Management Plan, to include outlines, compliance matrices, schedules, proposal contact list, questions format, and volume templates.
• Directs planning, writing, editing, graphics development, reviews, production, and shipping of assigned proposals.
• Schedules and directs data calls, status meetings, and Pink/Red/Gold teams as appropriate.
• Coordinates and participates in proposal strategy development and directs the process of integrating and capturing the bid strategy in the proposal.
• Is hands on with document development, including formatting; writing; editing; development of graphics, tables, covers and tabs; and proposal production and shipping.
• Writes cover letters, executive summaries, resumes, and position descriptions, technical sections, past performance volumes, management plans, contract fact sheets, and Sources Sought and Request for Information responses.
• Coordinates and develops responses to prime contractor data calls.
• Facilitates the synchronization of technical and cost by working closely with cost developers to match technical volume organizational, staffing, and equipment/material narratives with the price proposal.
• Leads organization of the cost volume, by completing required forms, and gathering required DCAA contact, Accounting System, Small Business and Financial status, and Teaming documents, along with other cost volume requirements. Assists the cost staff with editing of pricing narratives and formatting and organization of the cost volume spreadsheets.
• Works with other proposal staff as a team, assisting in a supporting role on projects assigned to others when needed.
• Occasional travel may be required.
• Research, maintain, and communicate any Government issued changes, amendments, or additional documentation associated with a RFP.
• Track and coordinate opportunities on FBO.gov and GovWin.
• Other duties as assigned by management.

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

Required (Minimum) Qualifications

• Advanced knowledge of the principles, methods, and practices associated with proposal development in a Government contracting environment.
• Technical writing expertise required and graphic design ability a plus.
• Demonstrates effective interpersonal skills as well as excellent oral, written communication, and time management skills.
• Must be analytical with attention to detail, task-oriented, self-motivated and have the inherent ability to multitask, work under pressure, and meet deadlines and work as a team member.
• Must be proficient with MS Office Suite Programs: Publisher, Word, PowerPoint, and Visio; have a working knowledge of Excel and Project; and have experience with Desktop Publishing.
• At least 4 years of experience managing proposals in a large-proposal Government contracting environment. Formal proposal workshop training such as that provided by Shipley Associates.

Knowledge, Skills, Abilities, and Other Characteristics

• Knowledge of the principles and practices of personnel management, leadership, motivation, supervision, conflict management, and implementation of company-wide policies & procedures.
• Strong technical writing skills and working knowledge of the administrative research, techniques and methods of informative report preparation.
• Working knowledge of project organization, coordination, management, and controls.
• Able to analyze problems quickly and accurately and adopt effective courses of action.
• Demonstrates exceptional written, oral, interpersonal and presentation skills and the ability to effectively interface with Customers, Consultants, Teaming Partners, Fellow Staff, and Senior Management.
• Ability to review or check the work products of others to ensure conformance to standards.
• Ability to travel as work load and schedule demands.

Preferred

• BA/BS in Communications, Marketing, English, or Journalism preferred or equivalent experience.
• Experience responding to Federal RFPs for the DoD, USACE, NAVFAC, USAF, BOR and/or GSA.

NECESSARY PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS

• This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily a modern office setting.

SUPERVISORY RESPONSIBILITIES

• No supervisory responsibilities.

ADDITIONAL QUALIFYING FACTORS

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

Equal Opportunity Employer/Veterans/Disabled

We participate in the E-Verify Employment Verification Program. We are a drug free workplace.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)