Job Description
Job Description
Description :
The Executive Assistant supports the Office of the COO, by managing daily administrative functions, coordinating communication, and assisting with projects. This role requires exceptional organizational and multitasking skills to ensure seamless execution of ministry operations on behalf of the Executive office to other KCM / KCBC / EMIC staff, members of the church, ministry partners and friends. Conducts research and handles confidential information, exercising considerable judgment and discretion in completing special assignments. This role will be to report to the Chief of Staff and assist with all duties as assigned. Work Schedule : Monday-Thursday, 8 : 00am-6 : 00pm, will include on-call, weekends and late nights as needed
PRINCIPAL DUTIES AND RESPONSIBILITIES :
Administrative Support :
- Provide administrative support to the COO and Chief of staff as needed.
- Schedule and help coordinate information supporting the Executive office.
- Maintain filing systems for documents, proposals, and presentations.
- Assist the Office of the COO in special projects as required.
- Orders, organizes and maintains Executive office supplies.
- Handle confidential information with discretion and professionalism.
- Continually reviews responsibilities, processes and procedures for maximum efficiency and effectiveness.
- Handles incoming correspondence (email, US mail, etc.) and directs it to the proper area for response. Discerns and responds to all correspondence, phone calls, etc. with minimal input or supervision.
- Communicates consistently with and provides information to the Chief of Staff about ministry initiatives and assists in the coordination of travel arrangements for the Office of the COO.
- Transcribes messages or prophecies as needed.
- Attends meetings as directed, compiles minutes and follow up emails confirming decisions / tasks assigned to appropriate individuals. Conducts follow through on action items and provide status updates.
- Fully utilizes Microsoft Office, Smartsheet, Planning Center, Nav and other ministry software implemented as a staff resource.
- Assists the Chief of Staff with Chapel planning and execution.
- Performs other duties as assigned.
Project Coordination :
Track progress on executive projects, ensuring deadlines are met.Provide updates to team members on project timelines and deliverables.Assist with the preparation and distribution of communication and presentation materials for the ELT meetings.Communication Management :
Act as a point of contact for internal and external communication, relaying messages to the appropriate parties on behalf of the COO Office.Collaborate with HR, directors, and staff to address administrative needs and facilitate smooth operationsRequirements :
EDUCATION AND EXPERIENCE :
Bachelor’s degree preferred in related area (Business, Office management, etc.)5 years of Executive administrative assistant or project management experience preferred.KNOWLEDGE, SKILLS AND ABILITIES :
Proven experience in administrative support or related roles.Strong organizational and time-management skills.Excellent written and verbal communication abilities.Proficiency in Microsoft Office Suite, scheduling software, and communication platforms.Ability to work in a fast-paced environment while maintaining accuracy and attention to detail.Ability to learn new software or other systems as needed for the position.Type at or above 60 wpmKEY ATTRIBUTES :
Committed to upholding ministry values and fostering a positive environment.Problem-solver with a proactive approach to tasks.Strong interpersonal skills, with the ability to build relationships at all levels.EQUIPMENT TO BE USED :
Typical office equipmentTYPICAL PHYSICAL DEMANDS :
Must be able to sit at a computer for a minimum of seven hours per day.Requires manual dexterity sufficient to operate standard office machines, such as computers, fax machines, calculators, telephones and other office equipment.Able to travel domestically and internationally by commercial carrier.Requires normal range of hearing and vision.TYPICAL MENTAL DEMANDS :
Ability to give, receive and analyze information, formulate work plans, prepare written materials and articulate goals and action plans.Must be very organized and require a modicum of instruction.Must understand vague and implicit instructions and react favorably in all work situations.Must be detailed, organized and communicative.Must be task and goal oriented.Requires the ability to multi-task.Must be able to grasp and apply new ideas.Must have a very good command of the English language and be able to proofread work.Must be able to resolve problems, handle conflict and make effective decisions.Must be able to discern spiritual situations and be willing to pray with people.Must relate and interact well with people at all levels.Must have a sense of the workings of a ministry, and the demands physically, emotionally and spiritually of the staff and pastors.Must adapt well to changing work situations.Must maintain a professional working relationship with the Executive Leadership Team and other staff or students.WORKING CONDITIONS :
Works in a typical church or office setting.Weekend and evening hours may be required.OTHER :
Born again believer and must adhere to the doctrines of this organization, as upheld by Kenneth and Gloria Copeland and their appointed representatives.Must work well with others as a team, and according to Romans 16 : 17, must not cause dissension, difficulties and divisions.Must pray in other tongues and have a strong prayer life.Must maintain a good attendance record.Must be a member of EMIC, regularly attend church services, and support the leadership of EMIC.Must be a regular tither.Must possess a servant’s heart and operate as an Armor Bearer.Maintain a sensitivity to the needs of others, which includes a love and commitment to our congregation and the staff of EMIC, KCM and KCBC.Interpersonal skills are necessary to interact with diverse groups of people, with considerable skill and diplomacy in communication. Ability to build effective working relationships inside and outside departments or groups.Self-motivated and takes initiative. Ability to react with appropriate urgency to situations and events that require quick response or turnaround.Operates with pre-emptive thinking. Must be discerning and able to make good judgment calls with minimum supervision.
