Administrative Assistant

We have an exciting opportunity for a part-time Administrative Assistant at EAPC!  EAPC Architects Engineers is an award-winning, full-service design and consulting firm.  

As an Administrative Assistant at EAPC, you will:

• Oversee day-to-day office operations, including scheduling meetings, maintaining office supplies, and handling incoming calls and correspondence
• Provide welcoming and helpful support toward staff, visitors, and clients
• Perform general clerical duties such as typing, copying, faxing, scanning, mailing, and mail distribution
• Responsible for reconciliation of P-card statements, and expenses (printing, mileage, and postage logs reported to the accounting dept.)
• Schedule, prepare the agenda, and coordinate food/beverages for meetings as needed 
• Help maintain public office calendars, office staff calendars, meeting room calendars, and office vehicle calendars using Microsoft Outlook and Teams for Business
• Organize and maintain physical and electronic files
• Perform light office cleaning as needed
• Type proposal letters and professional service agreements
• Track and schedule company car maintenance

Qualifications:

• High school diploma or equivalency required
• Administrative or assistant experience preferred
• Proficiency with computers and MS Office software (Word, Excel, PowerPoint, Outlook)
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Strong interpersonal skills with 
• Ability to work as a productive team member
• Must be a self-starter and able to work with little supervision

This is a part-time (20 hours per week), non-benefitted position that will report directly to the Office Manager.

Applications will be reviewed immediately. Following a conditional offer of employment, a motor vehicle background check and background check will be conducted.

EAPC is an equal opportunity employer disability/veteran.

If you need any assistance or accommodation completing this application please contact human resources at 701-461-7481 or email noah.fischer@eapc.net.