Building Secretary- EC

Title:
Secretary – Early Childhood Building (Pre-K – 2nd Grade)

Qualifications:

• High school diploma or equivalent required

• Previous experience as a school secretary or in a related clerical position preferred

• Proficient in Google Workspace and student information systems (e.g., PowerSchool) preferred

• Strong communication, organizational, and interpersonal skills

• Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced school environment

• Demonstrates discretion, professionalism, and a warm, welcoming demeanor suitable for working with young children and families

• Ability to maintain confidentiality and handle sensitive information appropriately

Reports to:
Building Principal

Job Goal:
To provide administrative and clerical support that ensures the smooth operation of the early childhood building, serving as a key point of contact for students, staff, and families. The secretary fosters a positive and organized environment that supports the developmental and educational needs of young learners.

PERFORMANCE INDICATORS:

• Maintains accurate student records, attendance, and enrollment data in the district’s information system

• Greets visitors, families, and students in a friendly and professional manner, ensuring building security protocols are followed

• Provides clerical support to the principal, staff, and early childhood programs, including scheduling, filing, correspondence, and supply ordering

• Assists with communication between the school and families through newsletters, phone calls, emails, and translated materials (if applicable)

• Coordinates transportation changes, early dismissals, and health-related student concerns in collaboration with school nurse and staff

• Manages the front office in an efficient, calm, and child-friendly manner, particularly during high-traffic times such as arrival and dismissal

• Supports the planning and coordination of school events, screenings, and parent meetings

• Demonstrates initiative, reliability, and a collaborative spirit as part of the early childhood team