Administrative Specialist - Accounting

JOB SUMMARY

The Administrative Specialist – Accounting is responsible for general administrative duties assigned to the Finance Department. This position will field phone calls, emails, and other messaging-based platforms. Additionally, this position will file/mail records and enter standard data in various databases and/or spreadsheets. This role will also support monitoring and audit records needs along with special projects. This role demands a high level of accuracy, attention to detail, and organizational skills.

ESSENTIAL FUNCTIONS AND KEY TASKS

• Enjoy a culture of high performance and continuous improvement.
• File accounting documents timely and accurately.
• Process mail for accounts payable.
• Enter vendors in the accounting system.
• Prepare documents for monitoring and audits.
• Serve as backup to incoming/outgoing mail task and inventory tracking task.
• See also All Staff Support Tasks.

KNOWLEDGE, SKILLS, AND ABILITIES

• Competent skills in Microsoft Office.
• Strong communication skills, both verbal and written.
• Strong organizational skills.
• Strong customer service skills.
• Able to work collaboratively in a team environment.
• Able to effectively prioritize tasks.

REQUIRED SKILLSETS

• Task/Judgement – Perform tasks using limited judgment in some circumstances.
• Independence/Expertise – Often seeks management approval for deviation from guidelines.
• Service/Initiative – May troubleshoot implementation of new programs.
• Supervision – Not developed in this set.
• Agency Growth – Not developed in this set.

EDUCATION AND/OR EXPERIENCE

REQUIRED
• High school diploma or equivalent.
• Minimum of two years of experience in role with accounting duties.
• Minimum of two years of experience in a customer service role.
PREFERRED
• An associate degree in finance, accounting, or related field from an accredited university/college and
• Two years of experience with fund accounting or banking experience.

WORKING CONDITIONS AND PHYSICAL DEMANDS

• Physical demands and work environment characteristics described are representative; reasonable accommodations may be made to ensure individuals with disabilities can perform essential functions.

• Regularly required to stand or sit for prolonged periods of time, walk, use hands and fingers to handle or feel; reach with hand and arms, climb and/or balance, stoop, kneel, crouch or crawl, talk and hear.
• Must regularly lift and/or move up to twenty pounds, occasionally lift and/or move up to fifty pounds with assistance.
• Telework will require internet speeds of 4Mpbs download/4Mpbs upload and working in the immediate geographical area.
• Must have reliable transportation, minimum insurance coverage, and a clean driving record.
• Will need a reliable mobile phone service for technology compliance requirements (i.e. multifactor authentication).
• Specific vision abilities may include close vision and the ability to focus for prolonged periods of time.
• Developmentally appropriate interactions with children may be required in the work environment.

CULTURE

• Assumes Positive Intent
• Is (Be) Effective
• Chooses Responsibility
• Delivers Excellent Customer Service
• Embraces Fun
• Finds the Solution that Best Helps the Child