What are the responsibilities and job description for the Administrative Support Specialist position at EarlystArt?
Position: Administrative Support Specialist
Reports To: Program Director
Classification: Full-time, non-exempt
Position Summary:
The Administrative Support Specialist will be responsible for answering incoming calls, mail distribution, as well as data entry. The position requires an enormous amount of public interaction and requires a significant amount of attention to detail.
Essential Responsibilities and Duties:
- Serves as the first point of contact for clients and visitors to the center
- Manages multi-line phone system; monitors controlled access doors
- Monitors parent sign in/out in the computer system
- Signs for packages and deliveries
- Accepts tuition payments in the payment system
- Assists with Child and Adult Care Food Program
- Assist with tracking child attendance
- Assist with tracking DSS Subsidy for Child Care
- Provides assistance with various billings
- Assist with HR functions such as conducting pre-screens, scheduling interviews
- Collaborates with vendors for repairs, projects, etc.
- Runs errands for the center as needed
- Prepares conference room for meetings
- Rotates with administrative staff for opening and closing of center
- Responsible for child care fees
- Maintains cash receipt/deposit
- Responsible for mail distribution
- Maintains office equipment and supplies
- Update and manage classroom sign in/out sheets
- Performs clerical such as typing, filing, copying, etc.
- Provides direct assistance to the administrative staff
- Other duties as assigned
Qualifications:
- Excellent interpersonal and customer service skills
- Excellent analytical and problem solving skills
- Strong written and verbal skills to effectively communicate with all levels of the organization
- Strong knowledge of Microsoft Word, Google Sheets and Excel
- Ability to effectively and efficiently handle multiple projects and tasks with frequent interruptions
Physical Requirements:
- Be able to lift up to 40 pounds.
- Excessive sitting
- Exposure to childhood illnesses and diseases
Salary : $17 - $20