Payroll Specialist

Job Description

Job Description

Position title : Finance Specialist

Division : Payroll

Shift : 8-hour, M - F

Pay Range : Step 1 = 2010.31 biweekly; Step 15 = 3,481.19 biweekly

Job Summary :

The Payroll Specialist is responsible for providing support in the accurate and timely processing of payroll for the sheriff's office staff. This position will ensure compliance with federal, state, and local payroll regulations, while assisting with maintaining detailed payroll records and performing general accounting tasks. The ideal candidate should be detail-oriented, organized, and able to maintain confidentiality in handling sensitive financial information.

Job Duties :

• Payroll Processing : Assist in the preparation and processing of bi-weekly payroll for all employees.
• Timekeeping Management : Review timesheets and time-off requests to maintain leave balances for all employees.
• Data Entry : Enter employee payroll data into the accounting system, ensuring all deductions, benefits, and reimbursements are accurately recorded.
• Record Maintenance : Maintain up-to-date employee payroll records, including changes in pay rates, tax withholdings, and benefits.
• Compliance Monitoring : Ensure payroll is processed in accordance with local, state, and federal regulations, including tax requirements and reporting.
• Reporting : Assist in the preparation of payroll-related reports for management, auditors, and other governmental agencies.
• Audit Assistance : Support audits by providing necessary documentation and ensuring payroll records are complete and accurate.
• Employee Support : assist and respond to employee inquiries regarding payroll, deductions, benefits, and related concerns in a timely and professional manner.
• General Accounting Support : Assist with general ledger entries, reconciling payroll-related accounts, and other accounting tasks as assigned.

Qualifications : Candidates must have a high school diploma or equivalent, plus at least 2 years work experience in accounting / bookkeeping, auditing, financial operations, payroll, banking, or human resources. An Associate's degree in accounting, finance, or a related field will substitute for the work experience. They must have a familiarity with accounting software and Microsoft Office Suite, especially Excel. To be successful in this role, candidates must possess a strong attention to detail and accuracy. They must also have the ability to maintain confidentiality and handle sensitive information. They must have excellent organizational and time management skills as well as the ability to communicate effectively, verbally and in written formats.

Compensation and Benefits :

Applicants must be agree to have criminal, credit, education and employment history checks conducted. Truth verification examination may be required to validate information provided during the selection process. Post employment job offer medical examination and drug test is required.

Job Posted by ApplicantPro