Student Information Data Manager

Title:                                       Student Information Data Manager

Qualifications:

1. High school degree or equivalent
2. Two years of work experience with at least one of which is data entry, or a year of work directly related to a computer system which requires knowledge of editing and completing source data.
3. Certification from the North Carolina Association of Education Office Professionals preferred.
4. Maintains a NC Driver’s License
5. Such alternatives to the above qualifications as the Board or Superintendent may find appropriate and acceptable.

Reports to:                             Principal

Supervises:                             N/A

Job Goal:

To maintain and coordinate the student data management system for a school and assist with other front office duties.

Performance Responsibilities:

1. Follows all rules and procedures of Carteret County Public Schools, along with state and federal regulations pertaining to student data management.

1. Maintains and utilizes the computerized student information system.

1. Selects data from varied sources and summarizes and analyzes information for standard reports to building and school system administrators and State Department of Public Instruction.

1. Prepares customized reports for local school needs.

1. Records electronic files for storage, such as daily backup copies or copies for transmittal.

1. Prepares and/or maintains computer records of student attendance; enters data from submitted forms; reviews late-arrival forms and reconciles with absences to create “tardy” list; reviews check-out forms and reconciles with absences to create “early leave” lists.

1. Prepares attendance reports and reconciles manual and computer reports manually.

1. Sends correspondence to parents to advise them of excessive absences according to established policies and procedures.

1. Maintains computer records of students’ scores on state mandated tests and standardized test.

1. Provides the files to be used in school accountability (ABC’s).

1. Maintains, generates, and distributes student demographic, scheduling, and grading information.

1. Maintains records of student suspensions, student withdrawal from school, record of reasons for student withdrawal and students’ plans and prepares periodic statistical reports.

1. Prepares and/or maintains various files, and reports exceptional children being served by school as it relates to the student information system.

1. Coordinates user security within the student information system with district personnel.

1. Attends conferences and classes to develop and maintain knowledge of database management and the student information system.

1. Accesses the internet to download student information software and upload files.

1. Facilitates transfer of student information between schools.

The above statements describe the general nature and level of work being performed by individuals assigned to this job.  This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so employed.

Terms of Employment:

Twelve month year/ At Will/FSLA Non-Exempt

Starting Salary and/or Grade:

Grade 57

Evaluation:

Performance of this job will be evaluated in accordance with the Board’s policy on evaluation of classified personnel.

Knowledge, Skills and Abilities:

• General knowledge of computers, computer commands, peripherals, and various operating systems.
• Ability to work with a high degree of accuracy.
• Skills in the use of graphic user interfaces.
• Knowledge of the attendance regulations in the Student Attendance and School Accounting Manual.
• Considerable knowledge of data management, policies, and procedures.
• Ability to troubleshoot hardware and software problems.
• Ability to exercise independent judgement in correcting data errors or omissions
• Ability to communicate well with school personnel, parents, students, and central office staff while complying with the confidentiality requirements in local, state, and federal policies and status.

• Physical ability to exert up to 20 pounds of force occasionally and dexterity to perform duties and responsibilities of the job.

• Sufficient mobility to work effectively and move about in an open office environment, and to bend, stoop, push/pull, stand, and walk on an occasional basis to file, move equipment or supplies, or take work from one location to another.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  The individuals currently holding this position perform additional duties and additional duties may be assigned.

Salary : $15