What are the responsibilities and job description for the Director of Purchasing (Classified Management) position at East Side Union High School District?
As one of California’s largest high school districts, we offer rewarding and exciting employment opportunities that impact our students and community in a positive way. We offer a supportive team environment with a shared passion and common goal of providing students the education and skills they need to succeed in college and career. Apart from competitive salaries and 100% benefits coverage for employees and their dependents, we also focus on personal professional development. We are looking for enthusiastic individuals to join our team!Job SummaryThe District is seeking a person to plan, organize and manage the activities and operations of the District’s General and Capital Improvement Purchasing and Warehouse Departments.
Job Description / Essential Elements: Print
EAST SIDE UNION HIGH SCHOOL DISTRICT
JOB TITLE: Director of Purchasing (Classified Management)
Description Of Basic Functions And Responsibilities
Under the direction of the Associate Superintendent of Business Services, the person holding this position will: plan, organize and manage the activities and operations of the District’s General and Capital Improvement Purchasing and Warehouse Departments.
The Director of Purchasing will establish appropriate systems and procedures for the effective operation of the Department; work with District personnel to define needs; explore possible alternatives, and clarify department policies and procedures; train and supervise the performance of assigned personnel. The Director of Purchasing shall work to coordinate trainings for all staff members to ensure appropriate procurement procedures are followed.
Purchasing Department: Responsible for managing the financial and procurement aspects of contracts and purchase orders for goods and services; leading the assessment and selection of qualified vendors and contractors; assisting and advising District staffs in the contracting process of a public education agency.
SUPERVISOR: Associate Superintendent of Business Services
Typical Duties
Oversee the development and provide informal and formal bid offers, Request for Proposals (RFP’s), Request for Quotes (RFQ’s), prequalification pools and Memorandum of Understanding (MOU’s) for both General and Capital Improvement Purchasing
Comply with Federal and State laws and regulations related to public agency purchasing and pubic work projects and construction projects
Work with the Purchasing staff to optimize vendor/supplier and District staff relationships
Assume responsibility for assuring anomalies are reconciled and reports are accurate; prepare financial reports as assigned
Operate computer spreadsheet applications and work processing software; prepare documents as assigned
Manage basic contract negotiation, administration and termination
Oversee Fixed Asset recordkeeping and tracking system and procedures
Oversee District Warehouse functions and operations
Train and supervise the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions
Drive a vehicle to conduct work
Perform related duties as assigned
EMPLOYMENT STANDARDS
Knowledge Of
Planning, organizing and managing of the purchasing records
Financial and statistical record-keeping and report preparation techniques
District policies and procedures
Generally accepted accounting principles and practices, including governmental accounting procedures and school district budget and reporting procedures
Formal and informal bidding, contracting process, payments and change orders
Applicable laws, Public Contract, Government, Uniform Commercial, Civil, and Labor Codes, regulations, policies and procedures related to school construction and general purchasing processes
Principles and practices of supervision and training
Modern office practices, procedures and equipment
Interpersonal skills using tact, patience and courtesy
Oral and written communication skills
Ability To
Demonstrate proficiency in the use of microcomputers including electronic spreadsheets and database utilization
Plan, organize and direct the activities and operations of District procurement and purchasing process
Prepare county, federal and state mandated financial reports
Perform research, compiling information from a variety of sources, maintaining accurate records and files
Analyze, interpret, and prepare financial statements and reports
Meet District standards for professional attitude and effective leadership
Train and supervise the performance of assigned personnel
Interpret, apply and explain rules, regulations, policies and procedures
Analyze situations accurately and adopt an effective course of action
Maintain confidentiality of sensitive and privileged information
Establish and maintain cooperative and effective working relationships with fellow employees and those contacted in the course of work
Meet schedules and timelines
Work independently with minimal direction
Minimum Qualifications
A four-year degree from an accredited college/university in the area of accounting or a related field and three years of progressively responsible experience with an emphasis in either accounting, contract administration or purchasing
Minimum One Year Supervisory Experience Is Required
Valid California driver’s license
Physical Demands And Working Conditions
Office environment
Occasionally driving a vehicle to conduct work
Reasonable Accomodation
The District will comply with all legal requirements relating to reasonable accommodation for employees and job applicants.
Approved: 10/19/2023 Board Meeting
Requirements / Qualifications
A complete application for the position will include: 1. A personal letter of application stating reasons for being interested in the position and why you should be considered 2. A current Résumé 3. At least 3 current letters of recommendation 4. Copy of Bachelor’s Degree or transcripts (if applicable) SCREENING PROCESS The screening process leading to the appointment of the DIRECTOR OF PURCHASING will consist of: Step 1: Paper Screening—all applicants Step 2: Personal Interview(s)—Based on screening and reference checks, qualified candidates will be interviewed by committee(s) and other staff as appropriate. Step 3: Selection— Top unranked candidates will be recommended by the committee(s) to the Superintendent’s Council.* *The Superintendent also has the discretion to appoint.
MINIMUM QUALIFICATIONS The successful candidate should have a range of education and experience that encompasses most of the areas below and a demonstrated ability to learn and adapt. 1. A four-year degree from an accredited college/university in the area of accounting or a related field and three years of progressively responsible experience with an emphasis in either accounting, contract administration or purchasing. 2. Minimum one (1) year supervisory experience is required. 3. Valid California driver’s license.
In addition to possessing the ability to successfully meet the duties and responsibilities as per the job description, the successful DIRECTOR PURCHASING applicant will be selected on the basis of the following: 1. Knowledge of applicable laws, Public Contract, Government, Uniform Commercial, Civil, and Labor Codes, regulations, policies and procedures related to school construction and general purchasing processes. 2. Knowledge of generally accepted accounting principles and practices, including governmental accounting procedures and school district budget and reporting procedures. 3. Knowledge of formal and informal bidding, contracting process, payments and change orders. 4. Ability to oversee the development and provide informal and formal bid offers, Request for Proposals (RFP’s), Request for Quotes (RFQ’s), prequalification pools and Memorandum of Understanding (MOU’s) for both General and Capital Improvement Purchasing. 5. Ability to plan, organize and direct the activities and operations of District procurement and purchasing process. 6. Ability to comply with Federal and State laws and regulations related to public agency purchasing and public work projects and construction projects 7. Ability to interpret, apply and explain rules, regulations, policies and procedures. 8. Ability to meet District standards for professional attitude and effective leadership. 9. Bilingual candidates preferred.
Job Description / Essential Elements: Print
EAST SIDE UNION HIGH SCHOOL DISTRICT
JOB TITLE: Director of Purchasing (Classified Management)
Description Of Basic Functions And Responsibilities
Under the direction of the Associate Superintendent of Business Services, the person holding this position will: plan, organize and manage the activities and operations of the District’s General and Capital Improvement Purchasing and Warehouse Departments.
The Director of Purchasing will establish appropriate systems and procedures for the effective operation of the Department; work with District personnel to define needs; explore possible alternatives, and clarify department policies and procedures; train and supervise the performance of assigned personnel. The Director of Purchasing shall work to coordinate trainings for all staff members to ensure appropriate procurement procedures are followed.
Purchasing Department: Responsible for managing the financial and procurement aspects of contracts and purchase orders for goods and services; leading the assessment and selection of qualified vendors and contractors; assisting and advising District staffs in the contracting process of a public education agency.
SUPERVISOR: Associate Superintendent of Business Services
Typical Duties
Oversee the development and provide informal and formal bid offers, Request for Proposals (RFP’s), Request for Quotes (RFQ’s), prequalification pools and Memorandum of Understanding (MOU’s) for both General and Capital Improvement Purchasing
Comply with Federal and State laws and regulations related to public agency purchasing and pubic work projects and construction projects
Work with the Purchasing staff to optimize vendor/supplier and District staff relationships
Assume responsibility for assuring anomalies are reconciled and reports are accurate; prepare financial reports as assigned
Operate computer spreadsheet applications and work processing software; prepare documents as assigned
Manage basic contract negotiation, administration and termination
Oversee Fixed Asset recordkeeping and tracking system and procedures
Oversee District Warehouse functions and operations
Train and supervise the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions
Drive a vehicle to conduct work
Perform related duties as assigned
EMPLOYMENT STANDARDS
Knowledge Of
Planning, organizing and managing of the purchasing records
Financial and statistical record-keeping and report preparation techniques
District policies and procedures
Generally accepted accounting principles and practices, including governmental accounting procedures and school district budget and reporting procedures
Formal and informal bidding, contracting process, payments and change orders
Applicable laws, Public Contract, Government, Uniform Commercial, Civil, and Labor Codes, regulations, policies and procedures related to school construction and general purchasing processes
Principles and practices of supervision and training
Modern office practices, procedures and equipment
Interpersonal skills using tact, patience and courtesy
Oral and written communication skills
Ability To
Demonstrate proficiency in the use of microcomputers including electronic spreadsheets and database utilization
Plan, organize and direct the activities and operations of District procurement and purchasing process
Prepare county, federal and state mandated financial reports
Perform research, compiling information from a variety of sources, maintaining accurate records and files
Analyze, interpret, and prepare financial statements and reports
Meet District standards for professional attitude and effective leadership
Train and supervise the performance of assigned personnel
Interpret, apply and explain rules, regulations, policies and procedures
Analyze situations accurately and adopt an effective course of action
Maintain confidentiality of sensitive and privileged information
Establish and maintain cooperative and effective working relationships with fellow employees and those contacted in the course of work
Meet schedules and timelines
Work independently with minimal direction
Minimum Qualifications
A four-year degree from an accredited college/university in the area of accounting or a related field and three years of progressively responsible experience with an emphasis in either accounting, contract administration or purchasing
Minimum One Year Supervisory Experience Is Required
Valid California driver’s license
Physical Demands And Working Conditions
- Seldom = Less than 25%
- Occasional = 26%-50%
- Often = 51%-75%
- Frequent = above 76%
- Ability to work at a desk, conference table or in meetings of various configurations [4]
- Ability to stand for extended periods of time [2]
- Ability to see to read, prepare and proofread documents [4]
- Ability to hear and understand speech at normal level [4]
- Ability to communicate so that others will be able to clearly understand normal conversation [4]
- Ability to bend and twist, sit, stoop, kneel, push, and pull [4]
- Ability to lift 5-20 lbs. [2]
- Ability to carry 5-20 lbs. [2]
- Ability to operate office equipment [4]
- Ability to reach in all directions [4]
Office environment
Occasionally driving a vehicle to conduct work
Reasonable Accomodation
The District will comply with all legal requirements relating to reasonable accommodation for employees and job applicants.
Approved: 10/19/2023 Board Meeting
Requirements / Qualifications
A complete application for the position will include: 1. A personal letter of application stating reasons for being interested in the position and why you should be considered 2. A current Résumé 3. At least 3 current letters of recommendation 4. Copy of Bachelor’s Degree or transcripts (if applicable) SCREENING PROCESS The screening process leading to the appointment of the DIRECTOR OF PURCHASING will consist of: Step 1: Paper Screening—all applicants Step 2: Personal Interview(s)—Based on screening and reference checks, qualified candidates will be interviewed by committee(s) and other staff as appropriate. Step 3: Selection— Top unranked candidates will be recommended by the committee(s) to the Superintendent’s Council.* *The Superintendent also has the discretion to appoint.
MINIMUM QUALIFICATIONS The successful candidate should have a range of education and experience that encompasses most of the areas below and a demonstrated ability to learn and adapt. 1. A four-year degree from an accredited college/university in the area of accounting or a related field and three years of progressively responsible experience with an emphasis in either accounting, contract administration or purchasing. 2. Minimum one (1) year supervisory experience is required. 3. Valid California driver’s license.
- Certificate Copy (Copy of Degree(s))
- Copy of Transcript (Copy of Transcripts)
- Letter of Introduction (Personal letter of application stating reasons for being interested in position and why you should be considered)
- Letter(s) of Recommendation (At least 3 current letters of recommendation)
- Resume (Current Resume)
In addition to possessing the ability to successfully meet the duties and responsibilities as per the job description, the successful DIRECTOR PURCHASING applicant will be selected on the basis of the following: 1. Knowledge of applicable laws, Public Contract, Government, Uniform Commercial, Civil, and Labor Codes, regulations, policies and procedures related to school construction and general purchasing processes. 2. Knowledge of generally accepted accounting principles and practices, including governmental accounting procedures and school district budget and reporting procedures. 3. Knowledge of formal and informal bidding, contracting process, payments and change orders. 4. Ability to oversee the development and provide informal and formal bid offers, Request for Proposals (RFP’s), Request for Quotes (RFQ’s), prequalification pools and Memorandum of Understanding (MOU’s) for both General and Capital Improvement Purchasing. 5. Ability to plan, organize and direct the activities and operations of District procurement and purchasing process. 6. Ability to comply with Federal and State laws and regulations related to public agency purchasing and public work projects and construction projects 7. Ability to interpret, apply and explain rules, regulations, policies and procedures. 8. Ability to meet District standards for professional attitude and effective leadership. 9. Bilingual candidates preferred.
