What are the responsibilities and job description for the School Finance Clerk (#275008) - Evergreen Valley High School**INTERNAL CANDIDATES ONLY position at East Side Union High School District?
As one of California’s largest high school districts, we offer rewarding and exciting employment opportunities that impact our students and community in a positive way. We offer a supportive team environment with a shared passion and common goal of providing students the education and skills they need to succeed in college and career. Apart from competitive salaries and 100% benefits coverage for employees and their dependents, we also focus on personal professional development. We are looking for enthusiastic individuals to join our team!
Job Description / Essential Elements: Print
East Side Union High School District
Job title: School Finance Clerk
Description Of Basic Functions And Responsibilities
To perform varied and highly responsible accounting duties involving the preparation, maintenance, and processing of student body funds and special District program funds/accounts at an assigned school site and to provide clerical support activities for a student activities director or his/her designate. Employees in this classification receive general supervision within a broad framework of policies and procedures. This job class requires independent judgment and problem solving skills to be fully exercised in relation to the collection, depositing, remitting, reporting, recording, balancing, and accounting for all financial matters associated with student body funds, lunch programs, facility usage fees, and special District programs at an assigned school site.
Supervisor: Assistant Principal
Typical Duties
Collects, receipts, records, and banks all student monies at an assigned school site
Establishes and maintains books and filing systems necessary for proper accountability of all receipts
Checks, verifies, and pays and/or bills user groups for all purchases and services rendered by the ASB; prepares purchase orders, checks, and invoices in payment of obligations/income of the student body funds
Processes and controls finances for student organizations, the athletic program, student insurance, student store sales, picture fees, fines, savings accounts, yearbook sales and such senior activities as caps and gowns, cards, and announcements, and jewelry sales
Compiles financial statements and other statistical information
Organizes the handling of money for such matters as paid admissions events, vending machine sales, student body cards, and other authorized collections, including the preparation of cash boxes; counting/rolling/batching monies received and preparing for bank deposit
Establishes and maintains accurate accounting records and ledgers for student body and other accounts; posts accounts receivable and accounts payable to proper funds and ledgers, and maintains ledgers and books in auditable condition
Audits accounts, reconciles bank and other statements, and balances encumbrances
Transfers monies to/from various accounts in accordance with established procedures and approvals
Approves applications for free/reduced rate lunch program according to prescribed guidelines; establishes and maintains related files and issues tickets
Maintains a collection and accounting system for the school food service operations including daily preparation of cash boxes, verifying daily receipts, and report preparation
Stocks, inventories, and sells merchandise in the student store and/or at the bank window such as athletic uniforms, ASB cards, dance/rooter bus tickets
Establishes and maintains petty cash fund; reconciles and balances
Acts as information source to school administrators and student body regarding accounting policies, requirements, and standards
Confers with and assists outside auditors in auditing student body accounts and records
Trains, and directs the work of student assistants; assists in staffing student store
Performs a variety of clerical support activities for activities director including typing, filing, answering phones, etc
Prepares a variety of reports and routine correspondence regarding assigned activities and functions
Performs related duties as required
Employment Standards
Knowledge of bookkeeping practices and financial record keeping methods and procedures to include trial balance
Knowledge of office methods, practices, and procedures
Ability to be bonded by a District appointed bonding agency
Ability to effectively use and operate standard office equipment and machines including typewriter, adding machine, computer terminal, etc
Ability to communicate effectively in both oral and written form
Ability to perform and verify mathematical calculations with speed and accuracy
Ability to understand and follow both oral and written instructions in an independent manner
Ability to establish and maintain effective record keeping and accounting records and systems
Ability to prepare accurate financial summaries and reports
Ability to type accurately at a rate required for successful job performance
Ability to learn, interpret, and apply specific laws, rules, and policies relating to student finance record keeping requirements
Ability to establish and maintain effective work relationships with those contacted in the performance of required duties
Possession of a valid and appropriate California Driver’s License
Requirements / Qualifications
Successful Candidates must pass fingerprint clearance
Please include a current Resume.
Comments and Other InformationBilingual candidates preferred. **INTERNAL CANDIDATES ONLY**
Bilingual candidates preferred. **INTERNAL CANDIDATES ONLY**
Job Description / Essential Elements: Print
East Side Union High School District
Job title: School Finance Clerk
Description Of Basic Functions And Responsibilities
To perform varied and highly responsible accounting duties involving the preparation, maintenance, and processing of student body funds and special District program funds/accounts at an assigned school site and to provide clerical support activities for a student activities director or his/her designate. Employees in this classification receive general supervision within a broad framework of policies and procedures. This job class requires independent judgment and problem solving skills to be fully exercised in relation to the collection, depositing, remitting, reporting, recording, balancing, and accounting for all financial matters associated with student body funds, lunch programs, facility usage fees, and special District programs at an assigned school site.
Supervisor: Assistant Principal
Typical Duties
Collects, receipts, records, and banks all student monies at an assigned school site
Establishes and maintains books and filing systems necessary for proper accountability of all receipts
Checks, verifies, and pays and/or bills user groups for all purchases and services rendered by the ASB; prepares purchase orders, checks, and invoices in payment of obligations/income of the student body funds
Processes and controls finances for student organizations, the athletic program, student insurance, student store sales, picture fees, fines, savings accounts, yearbook sales and such senior activities as caps and gowns, cards, and announcements, and jewelry sales
Compiles financial statements and other statistical information
Organizes the handling of money for such matters as paid admissions events, vending machine sales, student body cards, and other authorized collections, including the preparation of cash boxes; counting/rolling/batching monies received and preparing for bank deposit
Establishes and maintains accurate accounting records and ledgers for student body and other accounts; posts accounts receivable and accounts payable to proper funds and ledgers, and maintains ledgers and books in auditable condition
Audits accounts, reconciles bank and other statements, and balances encumbrances
Transfers monies to/from various accounts in accordance with established procedures and approvals
Approves applications for free/reduced rate lunch program according to prescribed guidelines; establishes and maintains related files and issues tickets
Maintains a collection and accounting system for the school food service operations including daily preparation of cash boxes, verifying daily receipts, and report preparation
Stocks, inventories, and sells merchandise in the student store and/or at the bank window such as athletic uniforms, ASB cards, dance/rooter bus tickets
Establishes and maintains petty cash fund; reconciles and balances
Acts as information source to school administrators and student body regarding accounting policies, requirements, and standards
Confers with and assists outside auditors in auditing student body accounts and records
Trains, and directs the work of student assistants; assists in staffing student store
Performs a variety of clerical support activities for activities director including typing, filing, answering phones, etc
Prepares a variety of reports and routine correspondence regarding assigned activities and functions
Performs related duties as required
Employment Standards
Knowledge of bookkeeping practices and financial record keeping methods and procedures to include trial balance
Knowledge of office methods, practices, and procedures
Ability to be bonded by a District appointed bonding agency
Ability to effectively use and operate standard office equipment and machines including typewriter, adding machine, computer terminal, etc
Ability to communicate effectively in both oral and written form
Ability to perform and verify mathematical calculations with speed and accuracy
Ability to understand and follow both oral and written instructions in an independent manner
Ability to establish and maintain effective record keeping and accounting records and systems
Ability to prepare accurate financial summaries and reports
Ability to type accurately at a rate required for successful job performance
Ability to learn, interpret, and apply specific laws, rules, and policies relating to student finance record keeping requirements
Ability to establish and maintain effective work relationships with those contacted in the performance of required duties
Possession of a valid and appropriate California Driver’s License
Requirements / Qualifications
Successful Candidates must pass fingerprint clearance
Please include a current Resume.
Comments and Other InformationBilingual candidates preferred. **INTERNAL CANDIDATES ONLY**
Bilingual candidates preferred. **INTERNAL CANDIDATES ONLY**
