POSITION DESCRIPTION
POSITION : Front Desk Lead
REPORTS TO : Clinic Manager
DEPARTMENT : Clinic Operations
OUR MISSION
East Valley Community Health Center's mission is to provide access to excellent health care while engaging and empowering our patients, employees and partners to improve their well-being and the health of our communities.
Core Values
- High Quality Services - We will provide quality services that meet the needs of our patients. We will pursue continuous improvement in everything we do.
- Excellent Customer Service - We are committed to being the preferred provider of health services in the areas we serve.
- Integrity - We will be honest and responsible in dealing with patients and coworkers and the communities where we serve.
- Accountability - We are accountable, individually and in teams, for our actions and results.
- Safe Environment - We will work in a safe manner that promotes the health and well-being of all individuals.
- Profitability / Fiscal Responsibility - We are dedicated to earning financial returns that will enable us to grow and enhance our value to our communities.
In addition to your position description, please ensure you are familiar with EVCHC's Human Resources Policies and Procedures and the Corporate Compliance Guide which cover common policies and expectations applicable to all EVCHC employees.
Position Purpose :
Under the direction of the Clinic Manager, the Customer Service Representative (CSR) Lead will oversee all Customer Service Representatives in the clinic and assist in providing support to patients, incoming calls from patients, potential patients, and / or employees. The CSR Lead will provide excellent customer service to all patients, employees and handle any patient issues that arise from the front desk. This position provides support service to patients at the highest level of professionalism and respect. This position will also identify problem areas and implement workflow changes as needed. CSR Lead will provide day-to-day oversight including but not limited to all appointment types for EVCHC
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES :
Supervise the customer service representative team and lead by example when providing customer service that is aligned with EVCHC's mission and core values.Greet patients and other clinic visitors with respect and consideration.Assists with general clerical / administrative duties as needed, including, but not limited to, answering phones, filing, preparing correspondence and memoranda, faxing, copying, mailing, check-in patients, confirm all patient demos, appointments and notes in OP, confirm insurances, register new patients, confirm all appointments, patient portal sign-up, collect copays / deductibles / balances, input referrals into medical groups based on provider requests and medical records requests.Manages office schedule and when needed, establish, modify, implement, and monitor systems and procedures to enhance timely and efficient workflow.Handle patient calls, concerns, and complaints as first line of defense. If a patient complaint needs to be escalated further contact the Clinic Manager immediately. Provide Clinic Manager with patient's name, medical record number, date incident occurred, and details of the incident.Direct, train, and oversee the customer service representative team on daily performance.Promote working relationships between front and back staff.Assigns duties and monitors quality of work.Assist in identifying the reason for calls and respond accordingly.Schedule, reschedule, confirm, or cancel appointments by phone and in person.Record and relay messages to appropriate personnel.Prepares any requested reports on an as needed basis.Handle employee disciplines in a timely manner.Identifies problem areas and taking appropriate corrective actionsPrepare and deliver annual reviews for all front office staffEffectively leads and manages.Responsible for staff adhering to organizational policies and procedures and government regulations (HIPAA, OSHA)Report to work on time for scheduled shifts and work full shift as scheduled.Other job duties as assigned.POSITION REQUIREMENTS AND QUALIFICATIONS :
Professional office appearance is required.Minimum of 3 years supervisory experienceExcellent customer service skills including exceptional phone etiquetteMust be organized, very detail-oriented, and able to multi-task and prioritize in fast-paced environment.Must have exceptional customer service skills.Excellent verbal and written communication skills.Must be proficient in Microsoft Word, ExcelExperience in working in an EMR environment (NextGen)Commitment to excellence and high standardsStrong organization, problem-resolution, and analytical skills.Ability to manage priorities and workflowAbility to work independently and as a member of various teams and committeesAcute attention to detailAbility to deal effectively with a diversity of individuals at all organizational levelsGood judgement with the ability to make timely and sound decisionsDemonstrated ability to plan and organize projectsVersatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasmAbility to work under stress, with interruptions and deadlinesBilingual in English and Spanish preferred but not required.Strong interpersonal skills required.Weekend coverage may be required.Working Conditions / Physical / Mental Abilities and Processes :
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Work requires periods of standing, sitting, lifting, turning, twisting, walking, pushing, pulling, reaching, speaking, hearing, seeing and ability to articulate clearly, use of hands to finger, reaching with hands and arms.Ability to perform duties while wearing a face mask (N95, surgical mask) at all times while on-site.Ability to stand, sit, stoop, kneel, and bend in order to speak to patients.Ability to write notes, treatment plan comments, track records and reports.Ability to work productively in office space used by multiple employees.Ability to respond appropriately to staff and patients with regard to their medical needs; must communicate patient complaints to providers and issue final instruction and patient education as directed by the medical provider.Pay Rate DOE : $26.00 - $30.70 / hr.
Disclaimer : This position description indicates in general terms the type and level of work performed and responsibilities held by the employee(s) occupying this position. Duties described are not to be interpreted as an exhaustive list of all responsibilities. Employee(s) will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.
Salary : $26 - $31
