POSITION DESCRIPTION
POSITION : Human Resources Assistant
REPORTS TO : Human Resources Director
DEPARTMENT : Human Resources
OUR MISSION
To provide access to excellent health care while engaging and empowering our patients, employees and partners to improve their well-being and the health of our communities.
Core Values
- High Quality Services - We will provide quality services that meet the needs of our patients. We will pursue continuous improvement in everything we do.
- Excellent Customer Service - We are committed to being the preferred provider of health services in the areas we serve.
- Integrity - We will be honest and responsible in dealing with patients and coworkers and the communities where we serve.
- Accountability - We are accountable, individually and in teams, for our actions and results.
- Safe Environment - We will work in a safe manner that promotes the health and well-being of all individuals.
- Profitability / Fiscal Responsibility - We are dedicated to earning financial returns that will enable us to grow and enhance our value to our communities.
In addition to your position description, please ensure you are familiar with EVCHC's Human Resources Policies and Procedures and the Corporate Compliance Policies and Procedures which cover common policies, best practices, and expectations applicable to all EVCHC employees.
Position Purpose :
The HR Assistant supports the Human Resources team in performing a wide range of HR functions across all EVCHC clinic locations. This position is integral to ensuring the effective administration of HR operations, including maintaining employee records, tracking compliance, supporting performance evaluations, and, based on organizational needs, assisting with Leave of Absence (LOA) administration, Workers Compensation, recruitment, and onboarding processes. The HR Assistant plays a critical role in upholding organizational standards and compliance by supporting the development, implementation, and maintenance of HR policies, procedures, and documentation. Through accurate record-keeping and timely follow-up, the HR Assistant helps ensure EVCHC provides world-class HR services, upholding federal, state, and organizational standards to foster a positive and compliant work environment.
ESSENTIAL POSITION RESPONSIBILITIES AND FUNCTIONS :
HR Administration :
Administer various HR plans and procedures for all EVCHC personnel, and assist in the development, implementation, and maintenance of HR policies, procedures, employee handbooks, and the policies and procedures manual.Maintain compliance with federal and state employment regulations.Operate, maintain, and enhance the use of the HRIS system, employee personnel files, reports, and databases.Maintain personnel files in compliance with labor, licensing, and contract requirements.Compliance Support :
Manage tracking for annual employee requirements, including CPR certification, fit testing, and physical exams, ensuring all staff meet regulatory standards.Track and ensure that employees stay current on annual certifications and required physicals, coordinating schedules and necessary documentation to maintain compliance.Responsible for tracking and follow-up to ensure compliance, including reminders, rescheduling, and maintaining accurate records of completed and pending compliance tasks.Performance Evaluations & Communication :
Support in drafting memos, internal communications, and other written materials as needed.Assist in processing performance evaluations, including tracking timelines, ensuring evaluation forms are completed, and coordinating feedback between employees and managers.Employee Records & Reporting :
Assist with compiling information for reports, audits, and other HR-related documentation.Maintain the filing system for HR documents and employee records in an organized and accessible manner.Prepare and proofread routine correspondence, reports, and forms, ensuring accuracy and clarity.Organizational Support :
Participate in administrative staff meetings, attend other relevant meetings, and assist with various seminars and trainings.Maintain and regularly update EVCHC organizational charts, employee directories, and other essential HR records.Work closely with other departments to ensure HR policies and procedures are adhered to across the organization.Assist with maintaining and updating HR policies and procedures as necessary.General Office Duties :
Operate office equipment such as computers, copy machines, fax machines, and telephones to support daily HR functions.Recruitment & Onboarding (as needed) :
Assist with recruitment efforts for personnel, students, interns, and temporary employees, including writing and placing advertisements, screening candidates, and conducting phone interviews.Support new hire orientations as needed, ensuring that all new hire paperwork is in place and that employees have proper documentation for I-9 compliance.MISC :
Performs other job duties as assigned.POSITION REQUIREMENTS AND QUALIFICATIONS :
High school diploma or equivalentCertificate in HR management preferredOne to two years of experience in customer service.Knowledge in human resources or management proceduresExcellent customer service skills including good phone manners on a continual basis.Must have advanced computer skills to include, keyboarding and familiarity in operating Windows software, and accurate data entry.Proficient written and verbal communication skills.Problem solving / analysis with a thorough understanding of common human resources practices and knowledge.Project management ability from conception to execution and delivery on timeline.Conducts business in a professional and ethical manner.Manages time and resources effectively to deliver consistent results.Exceptional patient relations and interpersonal skills required.Working Conditions / Physical / Mental Abilities and Processes :
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Work requires long periods of sitting, reaching, speaking, hearing, seeing and ability to articulate clearly, use of hands to finger, reaching with hands and arms.Ability to work efficiently in a busy office environment.Ability to work productively in an office space used by multiple employees.Ability to relate well with people of diverse backgrounds and exercise good customer service skills on the phone and in person.Ability to work with personal computer for long periods of time.Travel to and from clinic or meeting sites within geographic service area.Disclaimer : This position description indicates in general terms the type and level of work performed and responsibilities held by the employee(s) occupying this position. Duties described are not to be interpreted as an exhaustive list of all responsibilities. Employee(s) will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.
