SCHOOL MAINTENANCE SUPERVISOR

Job Title: School Maintenance Supervisor

Department: Facilities & Maintenance

Reports To: Operations Manager/Executive Director

Job Summary:

The School Maintenance Supervisor oversees the maintenance, repair, and overall upkeep of school facilities, grounds, and equipment. This role ensures a safe, clean, and functional environment for students, staff, and visitors by coordinating daily maintenance activities, supervising staff, and ensuring compliance with safety standards and regulations.

Key Responsibilities:

1. Maintenance Operations:

• Plan, schedule, and oversee maintenance, repairs, and renovation projects for buildings, equipment, and grounds.
• Perform inspections to identify issues with plumbing, electrical systems, HVAC, lighting, and structural integrity.
• Ensure timely response to work orders and maintenance requests from staff and administrators.
• Maintain records of maintenance activities, warranties, and equipment service logs.

1. Staff Supervision:

• Recruit, train, and supervise maintenance personnel, custodians, and groundskeepers.
• Assign and monitor tasks, ensuring timely and high-quality completion.
• Conduct performance evaluations and provide feedback to team members.
• Ensure staff compliance with safety procedures, including the proper use of equipment and tools.

1. Safety and Compliance:

• Implement and enforce safety protocols and emergency response procedures.
• Conduct regular inspections to ensure compliance with local, state, and federal safety standards.
• Manage inventory of cleaning supplies, tools, and equipment, ensuring availability and proper use.
• Oversee pest control, fire safety systems, and emergency preparedness measures.

1. Budget and Planning:

• Assist in preparing and managing the maintenance budget, including cost estimates for projects and repairs.
• Coordinate with contractors, vendors, and suppliers for specialized services or purchases.
• Monitor and optimize energy usage to reduce costs and promote sustainability.

1. Communication and Collaboration:

• Work closely with school administrators, faculty, and staff to address facility-related needs.
• Provide regular updates on maintenance schedules, issues, and project progress.
• Represent the maintenance department during meetings and audits.

Qualifications:

Education and Experience:

• High school diploma or GED required; associate degree or certification in facilities management or a related field preferred.
• Minimum of 3–5 years of experience in building maintenance or a related role, with at least 2 years in a supervisory position.

Skills and Competencies:

• Strong knowledge of building systems (e.g., HVAC, plumbing, electrical) and general maintenance practices.
• Proficiency in using maintenance software and tools.
• Excellent organizational, problem-solving, and multitasking skills.
• Ability to read blueprints, schematics, and technical documents.
• Strong communication and interpersonal skills for effective team management and stakeholder collaboration.

Physical Requirements:

• Ability to lift and carry heavy objects (up to 50 lbs).
• Capability to stand, walk, and perform manual tasks for extended periods.
• Comfortable working in varying environmental conditions (indoor and outdoor).

Work Environment:

This position is based at a school campus and involves regular interaction with students, staff, and visitors. Occasional evening or weekend work may be required to address emergencies or oversee special projects.

Physical Requirements:

Physical Job - Heavy Work

X See Attached

The physical activity of this position.

• Climbing. Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary locomotion.
• Balancing. Maintaining body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces. This factor is important if the amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
• Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Kneeling. Bending legs at knee to come to a rest on knee or knees.
• Crouching. Bending the body downward and forward by bending leg and spine.
• Crawling. Moving about on hands and knees or hands and feet.
• Reaching. Extending hand(s) and arm(s) in any direction.
• Standing. Particularly for sustained periods of time. Approximate Duration 8 Hours
• Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Pushing. Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Pulling. Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
• Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Maximum Weight 50 Pounds  Average Weight 20 Pounds
• Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Grasping. Applying pressure to an object with the fingers and palm.
• Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations sound.
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers

Physical exertion of the position. (Please check only one): 

• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
• Medium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
•  X Heavy work. Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of           force frequently, and/or up to 20 pounds of force constantly to move objects.
• Very heavy work. Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects.

The visual acuity requirements including color, depth perception, and field vision. (Please check only one)

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
• The worker is required to have visual acuity to perform an activity such as: operates machines, such as lathes, drill presses, power saws, and mills where the seeing job is at or within arm's reach; performs mechanical or skilled trades tasks of a non-repetitive nature, such as carpenter, technicians, service people, plumbers, painters, mechanics, etc.
• The worker is required to have visual acuity to operate motor vehicles and/or heavy equipment.
• The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services, general laborer, etc.) or to make general observations of facilities or structures (i.e., security guard, inspection, etc.)

 The conditions the worker will be subject to in this position. (Please check all that apply)

• The worker is subject to environmental conditions. Protection from weather conditions but not necessarily from temperature changes.
• The worker is subject to outside environmental conditions. No effective protection from the weather.
• The worker is subject to both environmental conditions. Activities occur inside and outside.
• The worker is subject to extreme cold. Temperatures typically below 32 degrees for periods of more than one hour. Consideration should be given to the effect of other environmental conditions, such as wind and humidity.
• The worker is subject to extreme heat. Temperatures above 100 degrees for periods of more than one hour. Consideration should be given to the effect of other environmental conditions, such as wind and humidity.
• The worker is subject to noise. There is sufficient noise to cause the worker to shout in order to be heard above ambient noise level.
• The worker is subject to vibration. Exposure to oscillating movements of the extremities or whole body.
• The worker is subject to hazards. Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.
• The worker is subject to atmospheric conditions. One or more of the following conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, or poor ventilation.
• The worker is frequently in close quarters, crawl spaces, shafts, man holes, small enclosed rooms, small sewage and line pipes, and other areas that could cause claustrophobia.
• The worker is required to function in narrow aisles or passageways.