On Call Substitute District Office Clerk II

Under general supervision, perform a variety of clerical functions of above average difficulty, including typing, data collection and reporting, and other general office duties some of which may require a degree of specialization; and do other related work as required.

Duties and Responsibilities

The duties listed below are intended only as illustrations of the various types of work that might be performed.  The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position.

• Perform a variety of clerical tasks including typing, proofreading, filing, and recording of data
• May complete some specialized and/or technical clerical work that may involve an understanding of policies, practices, terminology and applicable legal provisions
• Compile a variety of data/information and prepare reports and summaries
• Answer the telephone and initiate outgoing calls
• Provide the public and school/district personnel with information pertaining to routine policies and procedures, and refer those making complex or highly technical inquiries to appropriate personnel
• Maintain a variety of alphabetical, numerical, one subject matter files and records which may contain confidential material
• Type from rough drafts and notes, and prepare final copy of material using a computer and word processing software operate various office equipment including a computer and peripheral equipment
• Perform a variety of data entry functions and report preparation using a computer and database and spreadsheet software
• May compose routine letters and memoranda independently
• Send, receive, sort and distribute mail; arrange appointments and meetings
• May receive and distribute books and other instructional materials or equipment
• May assist in the preparation and maintenance of student and office records including student data, test scores, and a variety of confidential information
• May assist in the processing of records for distribution
• May devise forms for the compilation and reporting of data
• May assist school/district personnel and the general public in completing a variety of forms
• May assist supervisor by following up on administrative or clerical detail which may include contact with members of the general educational community
• Perform simple tasks in maintaining a neat and orderly work environment
• May contact school/district personnel to gather information and data; inventory materials

QUALIFICATIONS

Knowledge of:

• Modern office practices, methods and procedures
• Appropriate English usage, spelling, grammar, punctuation and arithmetic concepts
• Basic techniques and strategies of planning and organization
• Standard office machines and equipment, including computers and peripheral equipment
• Word processing, database, and spreadsheet software programs
• Record storage, retrieval and management systems

Ability to:

• Perform general clerical work of above average difficulty
• Make simple arithmetical calculations with speed and accuracy
• Prepare clear and comprehensive reports and communicate effectively in oral and written form
• Type at a net corrected speed of 40 words per minute and demonstrate proficiency in word processing
• Operate office machines and equipment, including computers and peripheral equipment
• Utilize word processing, database, and spreadsheet software programs
• Understand and carry out oral and written directions
• Establish and maintain cooperative working relationships
• Use new equipment and technology as it becomes required to perform this job