What are the responsibilities and job description for the Office Assistant (Secondary Health Office) position at Eastchester Fire District?

Position Type :

Secretarial / Clerical / Office Assistant (Automated Systems) - 10 month

Date Posted : 2 / 20 / 2025

Location :

Eastchester Middle School / High School

Date Available : 08 / 27 / 2025

Closing Date : 03 / 21 / 2025

Office Assistant (Automated Systems), Probationary

10 Month Position

2025-2026

Beginning 8 / 27 / 2025

Eastchester Middle School / High School - Health Office

There is an anticipated vacancy for a full-time secretarial support person located in the the Middle School / High School Health Office. The ideal candidate will assist the school nurses with administrative tasks, maintain student health records, and facilitate smooth office operations in a fast-paced school environment.checking student attendance daily, providing daily attendance reports to administrators, and coordinating with athletics. The position follows Civil Service guidelines in the job title Office Assistant (Automated Systems).

In order to be considered, candidates must hold the civil service title Office Assistant (Automated Systems) or be reachable on the corresponding list of eligibles for appointment by the Westchester County Department of Human Resources.

Qualifications :

Outstanding interpersonal skills : This position interfaces directly with students, teachers, other school personnel, parents and the general public. It requires the ability to deal effectively with people - in person and on the telephone - and to work well under pressure. Candidates must be responsible and dependable, self-starters, with good judgment, possess a strong work ethic and be able to maintain confidentiality.
Excellent organizational skills : The position requires someone who can handle multiple simultaneous tasks expediently and with accuracy. Attention to details is eminent.
Superior technical skills : Competence, combining speed and accuracy, in the use of office technology, particularly, Google Suite, Microsoft Word, Excel, PowerPoint and E-School. Knowledge of IEP Direct preferred.
Experience in a school setting preferred, particularly with student information systems.

Responsibilities :

Provide administrative support to school nurses, including data entry, filing, and record maintenance.

Assist in managing student health records using the district's student information system.

Handle student check-ins and maintain accurate documentation of office visits.

Coordinate communication with parents, faculty, and staff regarding student health concerns.

Assist with scheduling student health screenings, immunization compliance, and medical documentation.

Maintain confidentiality and ensure compliance with HIPAA and FERPA regulations.

Perform general office duties, including answering phones, responding to emails, and managing supplies.

Support emergency response efforts under the direction of school nurses and administration.

Use of computer applications such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments;

Generates correspondence, memoranda, reports and / or other information of a routine nature; i.e., form letters, pre-formatted documents / forms, etc. using automated systems, and various software applications;

Maintains an automated office record system for the assigned department by entering and retrieving data on a computer;

Maintains detailed manual records and files in alphabetic, numeric or chronological order;

Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence, and to prepare other reports, charts, responses to inquiries, etc., as directed;

Receives visitors to an office, ascertains their business and directs them to an appropriate staff member or office;

Operates a variety of office equipment, such as calculator, copier, fax machines, etc.;

Schedules appointments for professional or field staff or make arrangements for meetings by preparing necessary materials as directed;

Review applications submitted for accuracy / completeness and process same in accordance with established procedures;

Other assignments and responsibilities associated with and not limited to the Health Office.

Employment Terms :

Type : 10 month, probationary position

Hours : 7 : 30 A.M. - 3 : 30 P.M.

Salary : $37,340-$57,840, benefits in accordance with CSEA contract.

Fingerprint Clearance : SAVE Law : Effective July 1, 2001, Education Law §§305(30), 3004-b, 3004-c and 3035, as amended by Chapter 180 of the Laws of 2000, and Part 87 of the Commissioner's Regulations require the Commissioner of Education to request a fingerprint-supported criminal history background check for applicants for certification as well as for prospective employees of school districts, charter schools and boards of cooperative educational services (BOCES). The Commissioner of Education carries out these responsibilities through the New York State Education Department's Office of School Personnel Review and Accountability (OSPRA).

The Eastchester Union Free School District is an equal opportunity employer and values diversity in its staff. We welcome candidates of all backgrounds to apply.

jobid 993

Salary : $37,340 - $57,840

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