School Receptionist and Data Support

Description

Position Summary:

The incumbent in this position is responsible to maintain on-site safety of all afterschool students, staff and volunteers among other data support duties assigned by supervisor.

Job Responsibilities:

• Ensure that school reception area is supervised, clean and organized at all times.

• Meet, screen and greet all parents, staff, and guests coming to the school side.

• Ensure all students have left the school before leaving program site.
• Distribute and document STS vouchers as indicated by supervisor.
• Assist authorized guests with directions inside the school building.
• Supervise students’ bathroom key and keep an accurate bathroom key log.
• Answer the phone, screen callers and correctly transfer calls and/or take and give messages.
• Assist staff laminating and preparing (cutting and pasting) materials for the classrooms.
• Collect student attendance daily and enter into data tracking
• Enter monthly attendance and student data for High School After School Program.  Run reports as indicated by supervisor.
• Enter student outcomes in data tracking system as needed.
• Any other duties assigned by supervisor

Qualifications

Educational & Experiential Requirements:  

• Bilingual preferred (Spanish & English)
• High School Diploma
• Ability to organize and prioritize work.
• Strong data entry/typing skills
• Strong administrative and clerical experience within the healthcare field
• Strong time management and organizational skills 
• Excellent written, verbal, and interpersonal communication skills. Ability to communicate well with diverse populations
• Costumer service oriented, self-motivated and able to work independently and/or part of a team
• Strong computer skills and experience with Microsoft Office Programs (Word, Excel)

Other:

• Ensure the safety of all staff, volunteers, visitors and individuals receiving services at Easter Seals.
  • Act in compliance with Medical and Non-Medical Emergency Procedures.
  • Assist individuals in evacuating building during emergency situations to include but not limited to: fire drills and external disaster drills. Specific duties to be assigned by immediate supervisor.
  • Assume assigned responsibility for non-clinical duties during disaster and/or drills including but not limited to safety of files/office areas, closure of doors.

• Work a flexible schedule as required.
• Other related duties as necessary may be assigned to ensure the smooth running and efficiency of agency.
• Successful completion of background process which includes: Local background check, Level 2 clearance (FBI, FDLE), clear TB test, medical clearance, drug test and reference checks.
• Adhere to the use of Universal Health & Safety Precautions as applicable

Reporting to this position:

No staff