Business-Administrative Associate/Assistant to the Dean

Position Summary

The College of Education Dean is seeking a Business/Administrative Associate to coordinate daily activities, serve as a liaison between academic and administrative offices, manage multiple budgets, and oversee personnel for the Dean’s office, Instructional Technology Center, Educational Student Services, and grants. This role also involves coordinating transactions with various university offices, supporting departmental administrative staff, assisting in the Educational Student Services office, and training new administrative staff.

Essential Duties and Responsibilities

• Monitor and report on funding for the College of Education’s academic and administrative units, develop budgets for temporary positions, prepare detailed Excel reports using Argos/Banner, make budget recommendations, assist with financial tasks, and ensure accurate petty cash and bookkeeping management.
• Create, review, and process payment requests, requisitions, p-card purchases, travel reimbursements, honorariums, stipends, and supplemental personal services payments across multiple college accounts. Purchase office and educational supplies, equipment, and arrange travel as needed.
• Approve payroll for the Dean’s staff and process leave requests for college administrative staff.
• Maintain faculty and staff records, process employment paperwork, generate requested reports for the Dean, track and calculate faculty overload, and ensure civil service evaluations are completed and submitted to HR.
• Manage the Dean’s calendar, schedule appointments, and track deadlines, ensuring departments are notified in advance. Prepare and send Dean’s List letters and congratulatory notes. Conduct annual equipment inventory, track ethics training completion, and oversee records retention in the Dean’s suite.
• Review and enter summer school assignments, verify accuracy, distribute contracts, update faculty summer pay tables, and coordinate with the School of Extended Learning and VP of Academic Affairs as needed.
• Update college-level committee listings and represent the College of Education on committees as requested by the Dean, including search and COE Research Committees.
• Organize special events, including invitations, setup, teardown, food and supply orders, awards, and payment for student employees. Assist other assistants in ensuring smooth event execution until it's your turn to organize.
• Plan, coordinate, set up, and tear down the annual College of Education Alumni Awards and Fundraiser events.

Minimum Acceptable Qualifications

1. Bachelor's degree in business administration, management, or a field related to the position.

2. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

3. Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.

Salary: $4,210.64 – 4,600/monthly; final pay rate offered will be commensurate with experience.

Special Instructions for Applicants:

The Civil Service Examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from qualified applicants.

Required Applicant Documents:

• Application.
• Resume.

Eastern Illinois University is proud to offer an excellent benefits package designed to support our employees' well-being and career goals to include, but not limited to:

Comprehensive Medical Coverage: Competitive employee insurance premiums with flexible plan options. Vision Insurance: Vision coverage is included with medical at no cost. Dental Insurance: Dental plans available to meet your needs. Retirement Benefits: Participation in the State University Retirement System, which includes medical insurance benefits upon retirement. Tuition Waivers: Opportunities to pursue educational goals through tuition waivers for employees and dependent children. Generous Paid Time Off: Up to 12 paid holidays annually, plus earned vacation and sick time. For more information on our employee benefit programs, please visit our Benefits page located here.

Diversity and Inclusion: Eastern Illinois University is committed to fostering a learning community where all members feel welcomed and valued. The university provides equality of opportunity in all areas of campus life, and we strive to recognize and appreciate the unique value of our students, faculty, and staff. Every member of campus has the right to learn and work in an environment free of discrimination and harassment, and beyond that, our goal is for all members of our community to develop a strong sense of belonging to Eastern Illinois University.

The University and Community: Eastern Illinois University takes pride in creating a warm, welcome environment for all faculty, staff and students. Established in 1895, EIU boasts a rich, tradition of preparing students for their personal and professional goals. A traditional regional residential institution, EIU offers a superior education at a relatively low cost while consistently earning high rankings and distinctions for its affordability, academic program quality, career placement rates, campus safety, online degree options, student support, and sustainability initiatives. EIU focuses on individualized attention and superior student relationships and has earned recognition as the highest- ranking independent public regional university in Illinois and a place among the Midwest’s top public regional universities according to U.S. News and World Report. Eastern offers faculty a wide range of research and public service activities. EIU hosts more than 175 student organizations on campus, and offers a variety of cultural events, NCAA Division I athletics, and active research opportunities for its students to enjoy and to thrive. EIU has become recognized for providing the resources of a large institution while creating the kinds of individual relationships that support student and alumni success.

The University is located in East Central Illinois, combines the benefits of a community of 20,000 with access to several large cities, including Chicago, St. Louis, and Indianapolis.

Important Information for Applicants: Eastern Illinois University is an equal opportunity employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity, gender

expression, age, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristics.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. If would like to request assistance with the application/interview process, please contact Human Resources at (217) 581-3911 or eiu_employment@eiu.edu for assistance.