Office Administrator - Sandra and Jack Pine Honors College

Office Administrator – Sandra and Jack Pine Honors College

Position Summary:
Eastern Illinois University is seeking candidates for a full-time Civil Service position of Office Administrator in the Sandra and Jack Pine Honors College. This position will be responsible for general office support as well as serving as a liaison between the Honors College and other units at EIU and prospective students. The incumbent will plan and manage events, run Honors scholarship processes, update and improve databases, schedule Honors curriculum, and handle complex communications. In addition the incumbent will review and monitor fiscal transactions of the department, and maintain overall awareness of all organizational activities.

Essential Duties and Responsibilities:

• Manages the running of annual scholarship and research grant competitions for new and returning students.
• Works with ITS, the Registrar’s office and Honors staff to ensure that Honors curriculum and cohorts are properly represented in campus-wide databases and software.
• Answers inquiries and resolves problems that require the interpretation, explanation, and justification of administrative and programmatic policies and procedures;
• Receives incoming mail and responds to items as appropriate; this may require interpretation, explanation, or defense of unit policies, guidelines, or functions;
• Composes correspondence and other documents that require the synthesis or integration of a variety of subject areas or the summation of the individual contributions of staff members or sub-units; transcribes written material that is highly technical and confidential in nature;
• Maintains an overall awareness of organizational activities of import or impact to the designated member(s) of the unit staff and the unit;
• Coordinates and expedites necessary actions regarding organizational activities and travel;
• Participates in the analysis, design, and implementation of office information systems; develops and implements procedures and recordkeeping systems to support the administrative functions performed by the unit;
• Conducts extensive research assignments involving the evaluation, selection and compilation of information from a wide variety of sources; prepares reports which require the synthesis or integration of a variety of subject areas or the summation of the individual contributions of staff members or sub-units; assists investigators with proposal preparation;
• Authorizes fiscal transactions and keeps management informed of overall financial position: reviews and monitors fiscal transactions and accounts of a major unit with responsibility for overall control.
• Prepares reports and budget projections;
• Represents the designated member(s) of the unit staff or the unit at meetings and conferences;
• Serves as a resource person for staff of external units;
• Directs and coordinates all administrative support functions of a unit with full accountability for the results produced; analyzes work requirements for administrative support staff and establishes operating guidelines;
• Performs duties listed in the lower level of this classification series;
• Performs other related duties as assigned.

Minimum Qualifications:

Work Hours

The core work hours of this position are 8:00 AM to 4:30 PM Monday through Friday. Position occasionally requires work beyond regular office hours.

Salary/Pay Rate Range

$17 - 27/hr. final pay rate offered will be commensurate with experience.

Special Instructions for Applicants

The Civil Service Examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from qualified applicants.

Required Applicant Documents

• Application
• Resume

Application Deadline: January 6, 2024

Eastern Illinois University is proud to offer an excellent benefits package designed to support our employees' well-being and career goals to include, but not limited to:

• Comprehensive Medical Coverage: Competitive employee insurance premiums with flexible plan options.
• Vision Insurance: Vision coverage is included with medical at no cost.
• Dental Insurance: Dental plans available to meet your needs.
• Retirement Benefits: Participation in the State University Retirement System, which includes medical insurance benefits upon retirement.
• Tuition Waivers: Opportunities to pursue educational goals through tuition waivers for employees and dependent children.
• Generous Paid Time Off: Up to 12 paid holidays annually, plus earned vacation and sick time.

For more information on our employee benefit programs, please visit our Benefits page located here.

Important Information for Applicants

Eastern Illinois University is an equal opportunity employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity, gender expression, age, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristics.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. If would like to request assistance with the application/interview process, please contact Human Resources at (217) 581-3911 or eiu_employment@eiu.edu for assistance.