Office Manager

Position Summary

The Department of Teaching, Learning, and Foundations is seeking to fill the position of Office Manager. This role will support a large academic department and serve as an assistant to the Department Chair. The Office Manager will provide essential functions and services with minimal delay, ensuring optimum efficiency and accuracy. Key responsibilities include following procedures, maintaining commitments, organizing, supervising, coordinating, and managing office operations for the Department Chair and faculty. The position requires the exercise of independent judgment as necessary.

Essential Duties and Responsibilities

• Oversee and manage four departmental budget accounts, as well as additional faculty grants as awarded, ensuring proper allocation and tracking of funds.
• Provide direct administrative support to the Department Chair, including scheduling, correspondence, and coordinating departmental activities.
• Prepare and maintain accurate personnel and payroll records for faculty and advisors.
• Develop and manage the semester course schedule, coordinating with faculty to ensure timely and accurate planning.
• Research and report on waitlist and enrollment eligibility and facilitate department approval for student teaching placements.
• Monitor and address the physical needs and maintenance of departmental facilities, ensuring a functional and organized workspace.
• Manage practicum documentation, track data for tuition waivers and CPDH, and handle evaluations, travel vouchers, and form supplies efficiently.
• Maintain undergraduate and graduate student files, ensuring all records are up to date and compliant with departmental policies.
• Serve as the primary receptionist, answering inquiries and directing visitors appropriately.
• Act as the department’s records manager, ensuring the secure and organized handling of all documents and files.
• Supervise and provide guidance to student workers, ensuring tasks are completed efficiently and effectively.
• Continuously update and improve skills relevant to the role, staying current with departmental and institutional needs.
• Research and maintain an up-to-date inventory of department-approved textbooks and resources.
• Regularly update and maintain the department's website, ensuring it accurately reflects current information and resources.

Minimum Acceptable Qualifications

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience performing office/clerical activities, including the use of computer systems.

Salary: $17.42/hr.

Special Instructions for Applicants:

The Civil Service Examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from qualified applicants.

Required Applicant Documents:

• Application.
• Resume.

Eastern Illinois University is proud to offer an excellent benefits package designed to support our employees' well-being and career goals to include, but not limited to:

Comprehensive Medical Coverage: Competitive employee insurance premiums with flexible plan options.
Vision Insurance: Vision coverage is included with medical at no cost.
Dental Insurance: Dental plans available to meet your needs.
Retirement Benefits: Participation in the State University Retirement System, which includes medical insurance benefits upon retirement.
Tuition Waivers: Opportunities to pursue educational goals through tuition waivers for employees and dependent children.
Generous Paid Time Off: Up to 12 paid holidays annually, plus earned vacation and sick time.
For more information on our employee benefit programs, please visit our Benefits page located here.

Diversity and Inclusion: Eastern Illinois University is committed to fostering a learning community where all members feel welcomed and valued. The university provides equality of opportunity in all areas of campus life, and we strive to recognize and appreciate the unique value of our students, faculty, and staff. Every member of campus has the right to learn and work in an environment free of discrimination and harassment, and beyond that, our goal is for all members of our community to develop a strong sense of belonging to Eastern Illinois University.

The University and Community: Eastern Illinois University takes pride in creating a warm, welcome environment for all faculty, staff and students. Established in 1895, EIU boasts a rich, tradition of preparing students for their personal and professional goals. A traditional regional residential institution, EIU offers a superior education at a relatively low cost while consistently earning high rankings and distinctions for its affordability, academic program quality, career placement rates, campus safety, online degree options, student support, and sustainability initiatives. EIU focuses on individualized attention and superior student relationships and has earned recognition as the highest- ranking independent public regional university in Illinois and a place among the Midwest’s top public regional universities according to U.S. News and World Report. Eastern offers faculty a wide range of research and public service activities. EIU hosts more than 175 student organizations on campus, and offers a variety of cultural events, NCAA Division I athletics, and active research opportunities for its students to enjoy and to thrive. EIU has become recognized for providing the resources of a large institution while creating the kinds of individual relationships that support student and alumni success.

The University is located in East Central Illinois, combines the benefits of a community of 20,000 with access to several large cities, including Chicago, St. Louis, and Indianapolis.

Important Information for Applicants: Eastern Illinois University is an equal opportunity employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity, gender expression, age, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristics.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. If would like to request assistance with the application/interview process, please contact Human Resources at (217) 581-3911 or eiu_employment@eiu.edu for assistance.