Program Coordinator I

Position Summary

The Graduate School is seeking a Program Coordinator I to certify graduate degrees and certificates and provide administrative support to the Dean. Primary responsibilities include certifying graduate degrees and certificates, managing compliance with requirements of graduate programs, overseeing financial accounts and budgets for the Graduate School and tuition waivers, managing the Graduate Assistantship program in collaboration with one direct report, and other duties detailed in Essential Duties and Responsibilities.

Essential Duties and Responsibilities

• Certify graduate students for master’s, specialist degrees, or certificates and review study plans.
• Advise on policies, manage graduate study options for EIU seniors, and ensure compliance with accelerated/second master’s programs.
• Process waivers, graduation applications, update the degree audit system, and verify transfer credits.
• Oversee multiple accounts and budgets for the Graduate School including grants, and scholarships.
• Collaborate with the budget office, monitor fiscal activities, and prepare budget reports.
• Ensure award compliance, resolve payroll and budget issues, and serve as liaison between departments, payroll, and the budget office.
• Provide administrative support to the Dean, supervise staff, and serve as liaison between the Dean, academic departments, administrative offices, and the Provost’s Office.
• Manage the Dean’s schedule, travel, correspondence, and represent the Dean at university functions.
• Communicate policy changes, implement procedures for graduate awards & assistantships, and oversee inventory & equipment management for the Graduate School.
• Manage the Graduate Assistantship program, including contracts, payroll, compliance, and budget oversight.
• Ensure adherence to regulations and collaborate with departments to assign qualified graduate assistants.
• Develop compliance reports and provide regulatory guidance to awarding units.
• Coordinate GA orientations, special contracts, external agreements, and awards, and handle violations.
• Serve as liaison between sponsoring units, payroll, and campus offices.

Minimum Qualifications

• Bachelor's degree
• One (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position. (Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Preferred Qualifications

• Familiarity with administrative procedures involved with academic programs.
• Experience with handling budgets and spreadsheet calculations.

Work Hours

The core work hours of this position are Monday through Friday, from 8:00 AM to 4:30 PM.

Salary: $4,235 - $4,350/monthly; final rate will be commensurate with experience.

Application Deadline: February 18, 2025.

Required Applicant Documents:

The Civil Service Examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from qualified applicants.

• Application.
• Resume.
• Cover letter.
• Three references including at least two professional references.

Benefits Overview:

Eastern Illinois University is proud to offer an excellent benefits package designed to support our employees' well-being and career goals.

This position is eligible for the following benefits:

• Comprehensive Medical Coverage: Competitive employee insurance premiums with flexible plan options.
• Vision Insurance: Vision coverage is included with medical at no cost.
• Dental Insurance: Dental plans available to meet your needs.
• Retirement Benefits: Participation in the State University Retirement System, which includes medical insurance benefits upon retirement.
• Tuition Waivers: Opportunities to pursue educational goals through tuition waivers for employees and dependent children.
• Generous Paid Time Off: Up to 12 paid holidays annually, plus earned vacation and sick time.

For more information on our employee benefit programs for this specific position class, please visit https://www.eiu.edu/humanres/benefits/newemployees.php

Diversity and Inclusion: Eastern Illinois University is committed to fostering a learning community where all members feel welcomed and valued. The university provides equality of opportunity in all areas of campus life, and we strive to recognize and appreciate the unique value of our students, faculty, and staff. Every member of campus has the right to learn and work in an environment free of discrimination and harassment, and beyond that, our goal is for all members of our community to develop a strong sense of belonging to Eastern Illinois University.

The University and Community: Eastern Illinois University takes pride in creating a warm, welcome environment for all faculty, staff and students. Established in 1895, EIU boasts a rich, tradition of preparing students for their personal and professional goals. A traditional regional residential institution, EIU offers a superior education at a relatively low cost while consistently earning high rankings and distinctions for its affordability, academic program quality, career placement rates, campus safety, online degree options, student support, and sustainability initiatives. EIU focuses on individualized attention and superior student relationships and has earned recognition as the highest- ranking independent public regional university in Illinois and a place among the Midwest’s top public regional universities according to U.S. News and World Report. Eastern offers faculty a wide range of research and public service activities. EIU hosts more than 175 student organizations on campus, and offers a variety of cultural events, NCAA Division I athletics, and active research opportunities for its students to enjoy and to thrive. EIU has become recognized for providing the resources of a large institution while creating the kinds of individual relationships that support student and alumni success.

The University is located in East Central Illinois, combines the benefits of a community of 20,000 with access to several large cities, including Chicago, St. Louis, and Indianapolis.

Important Information for Applicants:

Eastern Illinois University is an Affirmative Action/ Equal Opportunity Employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity, gender expression, age, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristics.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. If would like to request assistance with the application/interview process, please contact Human Resources at (217) 581-3911 or eiu_employment@eiu.edu for assistance.