Registrar and Records Administrative Assistant

Position Overview

Position Summary

Under limited supervision, will be responsible for providing responsible administrative assistant support while exercising independent judgement and good customer service skills for the Office of the Registrar.

Requirements

Duties and Responsibilities :

• Greet and assist students, faculty, staff and the public by providing information and admission status
• Act as primary receptionist to the public
• Provide accurate information
• Receive calls and relay messages
• Receive, input and process transcript requests
• Organize and maintain office files and student records including confidential materials
• Examine, check and verify the accuracy of documents to include informational searches based on established protocols
• Code,tabulateandassembleacademicinformationandrelateddataincludingstandardforms,correspondence,records,reportsandstatistics
• Communicate with students concerning registration status
• Update students registration
• Review and distribute incoming mail, e-mail, and fax
• Complete budgetary items, order, purchase and oversee budget for department office supplies
• Prepare detailed schedules lists and materials for distribution and routine mailing
• Participate in cross-training through out department
• Perform administrative assistant duties including filing and verifying confidential information
• Supervise student workers in the office.
• Perform other related duties as assigned

Minimum Job Requirements :

Knowledge, Skills and Abilities :

Working Conditions

Physical Demand and Working Conditions :

Essential Functions : [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, job knowledge, skills, and abilities, physical demands and working conditions. This is not necessarily an all-inclusive listing.]

Additional Information

Application Review Date : Open Until Filled

Condition of Employment : Must pass a pre-employment background check.

Electronic Application Instructions : Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application :

Required Documents :

Please ensure that you attach all required documents even if you have applied for other positions at ENMU as the committee does not have access to those records.

Letter of interest

ENMU is an Equal Opportunity / Affirmative Action / Title IX Employer. Eastern New Mexico University is committed to creating a diverse environment and is proud to be an equal opportunity employer. The University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University's non-discrimination policy should contact the Affirmative Action Officer at (575) 562-2216. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact the office of human resources at (575) 562-2115. The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.F.R. Part 106 not to discriminate in such a manner. For more information regarding Title IX please click https : / / www.enmu.edu / about / public-documents / title-ix / coordinator . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to planning.analysis@enmu.edu . For any other inquires please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu